Manager, Legal Services

Montreal - Canada

Monthly Salary: $ 75 - 90

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Manager Legal Services

Unique opportunity to take on a strategic role overseeing administrative and accounting support within a large reputable law firm. This is a bilingual position based in Montréal requiring on-site presence with a stable schedule. Competitive salary comprehensive benefits and a dynamic multi-office environment.

What is in it for you:

Annual salary between $75.000 and $90.000 depending on experience.

Permanent full-time position (35 hours per week).

Stable schedule: Monday to Friday between 8 am. and 5 pm.

On-site work in a professional stimulating and supportive environment.

Comprehensive benefits package: health dental and long-term disability insurance.

3 to 4 weeks of annual vacation depending on experience.

8 paid personal days per year (including 5 sick days and 3 personal days).

Access to ongoing professional development and training opportunities.

Collaboration with dynamic teams across multiple offices in a structured setting.

Responsibilities:

Support Services Management

Supervise legal assistants paralegals accounting staff and other administrative teams in Montréal.

Provide occasional support to offices in Vancouver Calgary and Toronto.

Oversee performance evaluation processes (probationary annual and ongoing).

Support lawyers in managing performance and supervise improvement plans in collaboration with HR.

Coordinate the allocation of administrative resources especially when new lawyers join.

Identify training and professional development opportunities.

Participate in recruitment onboarding and hiring of administrative staff.

Make salary recommendations based on market trends and budget constraints.

Plan departures coordinate with HR and manage related communications.

Approve leave (vacation sick days) organize coverage and process payroll changes.

Resolve issues related to workload communication or conflicts escalating when necessary.

Monitor paralegals timesheets on a quarterly basis.

Assign mentors to new administrative team members.

Approve overtime hours.

Manage reimbursement requests related to professional development.

Participate in offboarding procedures.

Contribute actively to succession planning and workforce forecasting.

Perform any other related duties as required.

Accounting Responsibilities

Coordinate activities of the local accounting team.

Perform bank reconciliations and analyze daily cash flow.

Prepare checks (remittances trust accounts).

Respond to internal accounting-related inquiries.

Serve as a liaison with the national accounting department.

Generate reports tracking lawyers billable hours.

Execute month-end closing procedures in the accounting system.

Monitor client accounts trust accounts and TEC funds.

Manage intercompany accounts.

Conduct annual evaluations for administrative staff.

Process payments and transfers through electronic platforms.

Ensure continuity of accounting operations during staff absences.

Produce reports requested by partners.

Optimize and provide technical support for accounting software.

Train employees on accounting tools.

What you will need to succeed:

Degree in Business Administration Human Resources or a related field (asset).

5 years of experience in accounting and legal or administrative management within a law firm.

Solid understanding of legal and accounting practices and standards.

Proficiency with technology including Microsoft Office Suite HR management systems and accounting software.

Bilingual in French and English (spoken and written) to ensure effective communication with administrative teams and stakeholders across Canada including in English-speaking provinces.

Strong leadership skills and proven team management experience.

Excellent interpersonal and communication abilities.

Ability to manage multiple priorities and meet deadlines.

Sound knowledge of performance management principles.

Experience in workforce planning and talent development.

Why Recruit Action

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

# WTL171025

Manager Legal Services Unique opportunity to take on a strategic role overseeing administrative and accounting support within a large reputable law firm. This is a bilingual position based in Montréal requiring on-site presence with a stable schedule. Competitive salary comprehensive benefits and a ...