Bi-lingual School Secretary-Chicot (6357)

JOB GOAL:

The Little Rock School District is seeking a detail-oriented highly organized and personable Bi-lingual Secretary to provide administrative and clerical support in both English and Spanish. This role plays a critical part in facilitating communication between staff students families and the community ensuring smooth office operations and supporting the districts commitment to education.

TERMS OF EMPLOYMENT:

Ten (10) Month (203 days) contract Salary Range:106 plus benefits package. NOTE: Precise placement within the salary range will be determined based on experience. FLSA: Non-Exempt.

QUALIFICATIONS:

1. Minimum of a high school diploma or equivalent. Additional post-secondary education and/or training is preferred.
2. Fluency in both English and Spanish (spoken and written) is required.
3. Previous secretarial or administrative experience especially in an educational setting is preferred.
4. Proficient with Microsoft Office (Word Excel Outlook) and have the ability to learn new software systems.
5. Evidence of strong skills in meeting and dealing with district employees and the public in a manner that will promote a positive image of the school district.
6. Must meet all set deadlines in a timely manner as set forth by the district and principal.

Such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.

1. Serve as the primary point of contact for Spanish-speaking students families and community members providing translation and interpretation services as needed.
2. Perform general secretarial duties including answering phones managing calendars scheduling appointments and greeting visitors.
3. Prepare proofread and distribute correspondence reports and documents in both English and Spanish.
4. Maintain accurate student records attendance and filing systems ensuring confidentiality and compliance with district policies and procedures.
5. Assist with enrollment processes registration and dissemination of school information.
6. Coordinate communication between teachers staff parents and external agencies.
7. Handle incoming and outgoing mail and electronic communications.
8. Support special projects events and meetings as assigned.
9. Utilize office equipment such as computers copiers fax machines and telephones efficiently.
10. Performs other duties as assigned.

Requirements are representative of minimum levels of knowledge skills and/or abilities. To perform this job successfully the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Mental Functions Physical Requirements and Working Conditions:

While performing the duties of this job the employee is regularly required to sit stand walk go up and down stairs operate foot and hand controls use a telephone and write. Occasionally the employee must lift and/or move up to twenty (20) or more pounds. This position requires accurate perception of sound near and far vision depth perception handling and working with educational materials and/or objects and providing oral information. Must have the ability to work for the duration of the daily contracted time period and to be physically present and at assigned work with only infrequent unexcused absences during the contract year. Additional technical skills knowledge and abilities may be recommended by the immediate supervisor and approved by the Human Resources Director.