Health & Safety Coordinator

Reports to: Europe & Asia Senior Manager HSEQ

This is a hybrid role supporting both the Health & Safety function across Europe & Asia and USA as well the day-to-day Facilities operations of the Leeds office.

The successful candidate will assist the Senior Health & Safety Manager with routine safety tasks ISO 9001 and ISO 14001 management meetings and audit preparation across regional offices.

Additionally they will be responsible for overseeing facilities services in the Leeds office ensuring smooth operations and a safe working environment through regular on-site presence (minimum 23 days per week).

Key Responsibilities

Health & Safety & ISO Management

• Support the implementation of health and safety policies and procedures across Europe Asia and USA.
• Participate in regular safety inspections and risk assessments to identify and address non-compliance.
• Maintain accurate and up to date health and safety records on a monthly basis for Europe Asia and USA.
• Assist in ensuring compliance with health and safety regulations including annual audits and Fire Risk Assessment for Europe & Asia offices.
• Monitor and track action plans resulting from internal and external audits to ensure timely completion.
• Respond to general health and safety enquiries and investigate concerns raised.
• Provide administrative support to the Senior Health & Safety Manager for Europe & Asia and North America.
• Ensure completion of internal ISO and health & safety audits for Europe & Asia collaborating with Facilities management and Senior Managers to coordinate local procedures and environmental processes ensuring minimum compliance standards are met.
• Investigate all accidents in consultation with the Senior Health & Safety Manager and facilities Management and assist in reviewing accident investigation forms to ensure remedial actions are implemented.
• Work with Senior Health &Safety Manager and external advisors to conduct health & safety audits for London Madrid Berlin Brussels and India Offices.
• Assist in developing and managing internal audit and measurement tools and implement structured reporting systems for ISO 9001 and ISO 14001.
• Manage relationships with external contractors and support staff and contractors in complying with health & safety legislation client standards and contractual agreements across Europe Asia and North America.
• Prepare and present ISO reports and performance data for Health & Safety Senior Manager
• Support local Office Managers that all regulatory ISO data and documents are well maintained and up to date.

Facilities - Remote Support for Leeds & Birmingham

• Help maintain security at the Leeds office by managing internal card access systems and lock-up procedures.
• Assist the Health & Safety Manager with regular risk assessments safety checks and annual inspections of equipment maintenance and servicing.
• Update and record facilities issues regularly on the shared facilities log sheet.
• Raise purchase orders and verify invoice details for health & safety suppliers.
• Support remote workers with access to the IWG App (external serviced office provider) maintain and update the employee access list and review the monthly on-demand option by creating and updating a simple data sheet.
• Assist with organizing office events both onsite and offsite for Leeds and Birmingham staff.

Requirements

• Health & Safety Assistant experience or equivalent role min. 2 years
• Detail-oriented
• Self-motivated; works independently
• Strong communicator who can influence senior management
• Capable in emergency situations
• Skilled in Microsoft Office (Outlook Excel Word PowerPoint & SharePoint)
• Occupational Health and Safety certification preferred
• Must have In-depth knowledge of ISO 14001 & 9001 requirements
• Audit experience and understanding of audit processes

Who we are

At ICF we believe our people are our greatest strengththeyre the heart of everything we do. Our teams bring both expertise and passion to every project and when you join us you collaborate with some of the brightest minds in the industry.

Youll be a part of building a more prosperous and resilient world by helping clients solve complex challenges with innovative efficient and scalable solutions.

Our projects align with our values. We work on some of the most complex and critical challenges of our time. Our goal is to ensure that were creating solutions not just for today but for generations to come. That were not just fixing issues but preventing them in the future. Making a plan to adapt.

Weve been recognized as one ofAmericas Greatest Workplaces by Newsweek and as a best place to work by PRWeek and Built In.

Why us

Were committed to supporting every part of your lifemind body career finances and community. And yes we come packed with benefits to make your journey with us even more rewarding!

• Medical insurance from day one because your health matters
• Psychologist sessionsmental wellness is a priority
• Learning and development programs grow your skills grow your career
• You matter recognition programenjoy the benefits of our recognition program. You Matter allows for meaningful everyday recognition.
• Perkbox hundreds of discounts at your favorite shops restaurants and cinemas
• IT equipment empowering you to do your best work
• Hybrid or fully remote work model flexibility that fits your life
• Generous holiday package extra days off rest is essential
• Remote policy up to 21 days abroad per year
• Referral plan great people know great people

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Working at ICF