Administrative Office Associate

Job Title: Administrative Office Associate
Grade Level/Terms of Employment: Grade 112.2 / 260 days (12 months)
FLSA Status: Exempt
Work Location:Fairfield Court Elementary School
Immediate Supervisor:School Principal

General Description:
The Administrative Office Associate performs a wide range of administrative functions to facilitate the efficient operation of an Office/department or school. Administrative Office Associates also provides exemplary customer service to both internal and external stakeholders.

Essential Duties and Responsibilities:

• Plans initiates and carries to completion office support activities
• Composes non-routine letters answers the telephone and informs and advises the public students and faculty on a variety of matters related to department operations and policies by telephone or through personal contact
• Maintains logs on incoming correspondence and action documents and follows up on work in progress to ensure timely response or action
• Maintains supervisors calendar as required formats and types confidential and general correspondence reports and statistical data
• Operates a personal computer and related equipment to produce correspondence reports charts and other materials using numerous management techniques to enter edit print and file data
• Greets customers in person or on the telephone answering or referring inquiries
• Maintains customer confidence and protects operations by keeping information confidential
• Submits and maintains all leaves payroll and personnel records clerical records and reports
• Tabulates and prepares reports of financial data and makes travel arrangements
• Organizes and archives physical and electronic documentation
• Maintains office supplies by checking stock to determine inventory levels anticipating needed supplies and placing and expediting orders
• Keeps equipment operational by following the manufacturers instructions and procedures
• Secures information by completing database backups
• Provides historical reference by utilizing filing and retrieval systems
• Maintains technical knowledge by attending educational workshops and reading administrative support publications
• Establishes and maintains effective working relationships with personnel in other schools offices and governmental agencies
• Assumes responsibility for own professional growth and development by keeping current with the literature and new research findings
• Performs other related duties as assigned

Qualifications:

• High school diploma or its equivalent plus two years of office associate experience
• Work experience in a school office or division central office is preferred
• Exceptional organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Ability to effectively communicate with and work cooperatively and collaboratively with co-workers school staff students and the general public
• General knowledge of business office procedures practices and equipment
• Ability to perform basic mathematical calculations excellence in business English grammar spelling and punctuation
• Ability to communicate clearly and concisely both orally and in writing
• Ability to establish and maintain effective working relationships with others
• Must be adaptable to changing priorities can work independently and have the ability to effectively complete multiple assignments simultaneously
• Excellent customer service and public relations skills are required
• Ability to exercise tact good judgment and initiative
• Considerable skills in operating a computer
• Experience using Microsoft Office Word and Excel software applications required

HOW TO APPLY:All applicants (including RPS employees) must submit an online application. Please access the website at:

Please upload a current resume with your application.

Three reference names and contact information will be required if you progress to the interview stepof the selection process.Richmond Public Schools will conduct a background investigation fingerprinting and tuberculosis screening as a condition of employment. EOE.

Required Experience:

IC