Executive Assistant

São Paulo - Brazil

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Description

The Sales organization is looking for a highly motivated and organized Executive Assistant to support SVP LATAM based in São Paulo Brazil. You will provide full calendar management handle travel and meetings logistics coordinate events and be flexible to assist with all matters that require our SVPs attention.
You have excellent verbal written and organizational skills and ideally you have a consistent track record of success in supporting SVP-level executives in a dynamic work environment. If you have high energy with a fun empathic attitude and are a mature professional person who can handle challenging situations with grace and tact paired with a strong sense of urgency and initiative this role is for you.

You will:

Actively maintain the calendar and daily schedule fielding and prioritizing requests
Handle emails and communications and communicate with both internal and external parties with a high level of professionalism and diplomacy
Assist with Sales all-hands meetings QBRs and team meetings
Confidently own logistics invites agenda slide decks catering meeting notes and action items
Handle all travel and expenses in a dedicated fiscally alert manner
Contribute to coordination of Sales events
Ensure and maintain the confidentiality of all appropriate communications and documents
Support the Sales leadership team as needed on special projects
Work with corresponding EA staff to expedite and improve cross-team communication
Maintain a positive and effective working relationship with all members of the Zendesk team

You have:

2 years of proven success supporting C-level executives in a fast moving and high growth tech/SaaS environment ideally
A deeply high sense of initiative urgency and ability to thrive in a dynamic ever-changing environment
High professionalism organization and detail-orientation
The ability to handle sensitive and confidential information discreetly
Incredible time management skills with demonstrated ability to run multiple contending priorities and to constantly re-prioritize
Excellent project and event management skills
Must be able to work on-site in our São Paulo office in a hybrid scheme plus off-hours availability for questions meetings projects and/or errands
A focus on customer service at all levels
First-class verbal and written communication skills in English Spanish and Brazilian Portuguese
Expert level Google Suite knowledge ideally

Where We Work

Zendesk is not your average tech company. We have all the stuff youd expect - competitive pay benefits appealing offices snacks and more. We also have a culture deeply dedicated to enabling conversations and providing appreciative support. We help our staff keep work-life balance from flexible hours to remote work to the most dynamic parental leave plans on the market. Our Social Impact team is actively engaged in our community and enables us to invest thousands of hours with local community groups each year. We invest in diversity and inclusion so that our team reflects the diversity of the world around us. We have a whole crew dedicated to ensuring our workplace experience is top notch and welcoming for all.

Hybrid: In this role our hybrid experience is designed at the team level to give you a rich onsite experience packed with connection collaboration learning and celebration - while also giving you flexibility to work remotely for part of the week. This role must attend our local office for part of the week. The specific in-office schedule is to be determined by the hiring manager.

The intelligent heart of customer experience

Zendesk software was built to bring a sense of calm to the chaotic world of customer service. Today we power billions of conversations with brands you know and love.

Zendesk believes in offering our people a fulfilling and inclusive experience. Our hybrid way of working enables us to purposefully come together in person at one of our many Zendesk offices around the world to connect collaborate and learn whilst also giving our people the flexibility to work remotely for part of the week.

As part of our commitment to fairness and transparency we inform all applicants that artificial intelligence (AI) or automated decision systems may be used to screen or evaluate applications for this position in accordance with Company guidelines and applicable law.

Zendesk is an equal opportunity employer and were proud of our ongoing efforts to foster global diversity equity & inclusion in the workplace. Individuals seeking employment and employees at Zendesk are considered without regard to race color religion national origin age sex gender gender identity gender expression sexual orientation marital status medical condition ancestry disability military or veteran status or any other characteristic protected by applicable law. We are an AA/EEO/Veterans/Disabled employer. If you are based in the United States and would like more information about your EEO rights under the law please click here.

Zendesk endeavors to make reasonable accommodations for applicants with disabilities and disabled veterans pursuant to applicable federal and state law. If you are an individual with a disability and require a reasonable accommodation to submit this application complete any pre-employment testing or otherwise participate in the employee selection process please send an e-mail to with your specific accommodation request.

Required Experience:

Job DescriptionThe Sales organization is looking for a highly motivated and organized Executive Assistant to support SVP LATAM based in São Paulo Brazil. You will provide full calendar management handle travel and meetings logistics coordinate events and be flexible to assist with all matters that r...