Duties & Responsibilities:

Supervision

• Equitably assign minors to Medical Coordinators ensuring each minor receives personalized care and that minor to staff ratios are maintained in accordance with ORR and other regulatory requirements.
• Supervise and provide guidance to Medical Coordinators ensuring compliance with nursing standards organizational policies ORR and other regulatory bodies.
• Coordinate daily medical operations including scheduling and delegation of tasks.
• Serve as a liaison between the ORR the programs staff leadership providers and other departments as appropriate.
• Support professional development by training and mentoring Medical Coordinators.
• Ensure proper staffing coverage for all shifts.

Service Delivery

• Ensure all minors receive complete medical examination (including screenings for infectious disease) within 48 hours of admission excluding weekends and holidays.
• Ensure all minors receive the initial dental examination (IDE) between 60- and 90-days following admission or sooner if directed by state licensing and preventative follow-up dental care every six (60) months.
• Ensure special dietary requirements are shared with staff and documented.
• Meet with minors providing explanations of medical care in a child-friendly age-appropriate manner.
• Administer and document medication as prescribed and/or needed.
• Monitor minors conditions report symptoms and reactions to medical providers and seek additional treatment if necessary.
• Develop implement and evaluate minors care plan in consultation with other ORR and other health care providers.

• Monitor vital signs provide basic first aid assist with hygiene needs and education and assist with the management of the minors overall wellbeing.

• Coordinate transportation of minors for all medical dental and mental health appointments.
• Accurately document all assessments interventions treatments and patient outcomes in medical records.
• Maintain up-to-date medication administration records (MARs) and treatment logs.
• Ensure compliance with all local state and federal regulations (including HIPAA and OSHA).
• Prepare and maintain incident reports medical error reports and follow-up documentation.
• Review charts regularly to ensure completeness accuracy and compliance with clinical standards.
• Promptly address all immediate medical needs of minors.

Documentation Monitoring and Reporting:

• Provide daily weekly and monthly reports on medical services and health trends.
• Report critical incidents unusual behaviors or significant health changes to leadership immediately.
• Track and report communicable diseases immunizations and other public health requirements as mandated.
• Communicate with family members guardians and case managers regarding health updates as appropriate.
• Communicate with health providers as needed.
• Participate in interdisciplinary team meetings and case reviews providing medical input.

Human Resource Management

• Provides supervision direction and support to Medical Coordinators.
• Provides orientation and training to Medical Coordinators according to regulatory body requirements.
• Creates the schedule for YCW while keeping with specified staff-client ratios.
• Schedules and conduct monthly staff meetings.
• Ensures that staff receive required training and professional development within the specified time frames.
• Conducts performance evaluations and/or improvement plans for all staff directly under his/her direct supervision.

Risk Management and Quality Assurance:

• Ensure medications are appropriately labeled and stored at all times.
• Conduct audits of MARs and medication immediately address any discrepancies with staff and report any to Supervisor.
• Performs PQI functions as assigned by Supervisor.
• Participates with ongoing safety inspections.
• Participates monthly in the fire drill.
• Timely and accurately submit Unusual Incident Reports and include all relevant documentation required by regulatory bodies.

Training:

• Assess training needs based on findings from documentation reviews and implement targeted training sessions to address areas of improvement.
• Collaborate with leadership to ensure staff receive continuous education aligned with agency policies and regulatory guidelines.
• Maintain compliance with any required continued education and licensure requirements.

Additional Duties:

• Participates in all related trainings in-services and staff meetings as required by COA and funding/licensing sources.

• Attends mandatory conferences and trainings as scheduled for professional development.
• Comply with all policies procedures and requirements necessary to perform the functions of this position.
• Ability to work a flexible schedule including early mornings late evenings and some weekends.
• On call 24 hours 7 days a week unless otherwise specified by supervisor.
• Must be available to work beyond your regular schedule in crisis situations or if there is a declared agency emergency.
• Performs other duties as assigned by supervisor.

Physical Demands:

• Ability to lift and carry up to 25 lbs.
• Ability to walk bend stoop stretch squat kneel push pull and sit.

Educational & Experiential Requirements:

• Be at least 21 years of age.
• Minimum of one (1) year of employment in public health or a healthcare setting with demonstrated experience in care coordination health administration or direct clinical care AND
• Licensed Registered Nurse (RN) with a bachelors degree or higher health-related qualification (e.g. Physician Assistant Nurse Practitioner)
• One (1) year supervisory experience.
• Valid Florid Drivers License and ability to pass motor vehicle records (MVR) clearance.

Reporting to this position:

• Medical Coordinators

Required Experience:

IC