Commercial Banking Loan Administrator

This position reports to EVP/Commercial Banking Portfolio Management.

Basic Function

Provide support to the Commercial Banking group account Officers by preparing loan files and coordinating loan closings with the Loan Operations department. Assist account Officers with performing due diligence on new loans and ongoing monitoring of existing loans. Assist in collecting and monitoring the receipt of customer financial information.

Essential Duties

1. Assist in closing Middle Market Franchise and Large Corporate commercial loans including owner-occupied real estate loans

• Gather necessary information and assemble loan files.

• Prepare Loan Operations checklists for new loans renewals and modifications.

• Obtain and review due diligence documents for accuracy and completeness including organization documents good standing certificates Regulation B forms and beneficial ownership forms

• Order and review title insurance flood certification credit reports and other third-party reports and alert account officers to any issues or concerns identified prior to final approval by the account officer.

• For franchise loans obtain and review leases and franchise agreements for proper franchise name dates and signatures

• Follow up with Loan Operations and/or account officers on outstanding items.

• Work with Loan Operations account officers and attorneys to generate and review loan documents and coordinate loan closings.

• Review Loan Operations tickler summary when an originated or renewed loan is booked and compare to client loan documentation to determine that all Financial Information Reporting & Monitoring requirements from the approved loan application are correctly reflected.

1. Monitor receipt of financial information

• Review loan accounting system reports to identify financial reporting information that is due or past due. Contact clients to request updated information and notify the account officer of non-response or challenges in obtaining required information.

  • Monitor documents such as financial statements field exams appraisals accounts receivable and accounts payable agings inventory reports borrowing base certificates assets listings tax certificate agings budgets covenant compliance certificates etc.
• Upon receipt of financial information from clients save to the Vault and notify Loan Operations & the account officer of receipt.

• Review borrowing base certificates and covenant compliance certificates for accuracy and completeness.

• Follow up on any open tickler items

1. Assist with management of client relationships

• Respond to client inquiries.

• Work with Loan Operations Deposit Operations and Treasury Management to meet clients banking needs.

• Obtain information from clients that is required to add or modify loans save to the Vault and notify Loan Operations and the account officer of receipt.

• Serve as liaison between Loan Operations and clients.

• Complete compliance-related documentation including beneficial ownership and customer identification program.

• Complete ongoing loan administration duties including draws advances payments wires and invoice verification

• Prepare annual quarterly and monthly (as applicable) Trend Reports for borrowing base certificates accounts receivable agings and covenant compliance certificates.

  • Analyze Trend Reports for any unusual changes

  • Notify account officer of any unusual changes

• Review and follow up with clients on any overdrafts or past due payments.

• Ensure documents are properly saved to the Vault

1. Additional departmental duties

• Attend department meetings

• Attend training as required

1. Participate in CRA activities

1. Complete commercial loan projects as assigned by the Executive Vice President-Portfolio Management
   

Nonessential Duties

• Other duties as assigned

Knowledge Skills & Abilities

• Strong verbal and written skills

• Organized and detail orientated

• Knowledge of commercial and real estate lending loan policy loan documentation and regulatory requirements

• Franchise loan administration/closing experience preferred

• Proficiency in Microsoft Office applications including Excel Outlook and Word

• Ability to interact with clients in a professional and diplomatic manner

• Ability to collaborate with loan officers Loan Operations Credit and Treasury Management to accomplish goals

• Ability to multi-task while meeting deadlines

• Ability to work independently

• Knowledge of Fiserv helpful

Training & Experience

• High School diploma or GED

• Associates or Bachelors degree in Finance Accounting or equivalent related experience

• Minimum of 5 years of experience in loan documentation or loan operations

• Exposure to commercial lending franchise lending owner-occupied commercial real estate lending and/or paralegal training helpful

Compensation

• Expected Salary Range: $75000 - $80000 annually
• Salary will be negotiated based on relevant skills and experience as well as internal equity and alignment with market data.

Benefits

First Bank Chicago offers a comprehensive benefits package including medical/dental/vision/life insurance; 401(k); paid time off (PTO); and eligibility for an annual bonus. For a complete listing of benefits please visit our website:

First Bank Chicago is an Equal Opportunity Employer: disability/veteran

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