Office and Admin Assistant
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Job Location:
Willebroek - Belgium
Monthly Salary:
Not Disclosed
Posted on:
18-10-2025
Vacancies:
1 Vacancy
Job Summary
General information
Reference
2025-5293Publication date
16/10/2025Category
Active Jobs - HR
Job title
Office and Admin Assistant
Job description
At Toyota Material Handling Europe we create the technology that keeps the world moving. Diverse businesses across Europe depend on our logistics and material handling solutions. By pioneering technology like automation connectivity and productivity solutions we enable our customers logistics operations to be as efficient as possible.
We firmly believe in setting ideas in motion. At Toyota Material Handling Europe we are over 13500 colleagues passionate about supporting companies of all sizes with todays and tomorrows material handling challenges. Because we know that our business and our industry are essential and sometimes even critical for them for daily life and society at large.
In our respective headquarters in Mjölby Sweden Willebroek Belgium in our Sales companies across Europe or in our factories in France Italy and Sweden you can be part of an extraordinary journey. And together we will Move the world towards easy and sustainable.
The Position
Are you a stress-resistant multitasker who thrives in a well-organized office and an international work environment As our Admin & Office Assistant youll be the heart of our officeensuring smooth daily operations while also supporting HR and employee engagement initiatives.
This is a varied and hands-on role where your organizational skills and people-first mindset will truly shine.
Your Responsibilities
In this role youll combine two key areas of responsibility Office & Administrative Support and HR Administrative Support playing a central part in creating a smooth welcoming and well-functioning workplace.
Office & Administrative Support
- Be the first point of contact for all internal office-related questions.
- Welcome and assist visitors ensuring a professional and friendly reception.
- Organize and support internal meetings and events including logistics catering and materials.
- Take ownership of office management from A to Z: handle supplies coordinate with facility partners maintain filing systems and ensure a pleasant and efficient work environment.
- Creating & follow-up purchase requisition for HR/Admin/IT team & do the necessary approval of invoices in SAP.
HR Administrative Support
- Track and report on office attendance and absences.
- Maintain and update internal communication boards and HR-related postings.
- Support the administration of the company car fleet including documentation and follow-up.
- Assist with onboarding processes and documentation for new employees.
- Help coordinate HR events training sessions and employee engagement activities.
- Contribute ideas and support initiatives that promote a positive and inclusive workplace culture.
Your Profile
Your Profile
- A couple of years experience in an administrative or office support role.
- Strong organizational skills and a keen eye for detail.
- The ability to stay calm and focused when things get busy.
- Excellent communication skills in Dutch and English both written and spoken.
- A proactive solution-oriented approach you enjoy finding ways to make things run smoothly.
- A high level of discretion and professionalism when handling sensitive or confidential information.
- Bachelors Degree in relevant field (HR/Office management for ex) or equivalent through experience.
Our Offer
Our Offer
At Toyota Material Handling Europe we dont just offer jobswe offer careers with our dynamic diverse and international environment we offer a workplace where you can truly thrive and bring your ideas to life.
Were committed to supporting you with an attractive benefits package including a yearly bonus and flexible work arrangements that allow you to balance your personal and professional life. With clear goals and direction from senior leadership youll also find abundant opportunities for career growth and development within the company. Our organisational support ensures that you can maintain a healthy work-life balance while pursuing meaningful work that shapes the future of our industry.
We believe learning never stops. Whether youre developing new skills or leading ground-breaking projects this is a place where continuous growth is celebrated. Collaboration is at the heart of everything we do and we take pride in fostering a supportive open environment where every voice is heard.
If youre ready to MOVE the future with us wed love to hear from you!
More Information
Your Application
SendyourapplicationCVandCoverletterinEnglishnolaterthan 2nd of November2025.
Formoreinformation regarding the recruitment processpleasecontact:Patrik SchultzénTalent Acquisition
#EUROPE
Contract type
Permanent
Job location
Belgium
Location
Key Skills
- Administration And Accounting
- Patient Care
- Data Entry
- office supplies
- General studies
- Excel
- Front Desk Reception
- Scheduling
- Front Office
- Detail oriented
- Organization skills
- Telephoning skills
- Administration And Secretarial
- Office Management
- Word Processing
