Payroll Personnel Clerk II

Oakland, CA - USA

Yearly Salary: $ 56803 - 69732

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Position

The City of Oakland is an equal opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture community and individualism of employees.

The filing deadline has been extended.Candidates who previously applied to this recruitment do not need to reapply

Why join the City of Oaklands Finance Department
As a Payroll Personnel Clerk II in the Oakland Finance Department you will be an integral member of the Finance Payroll Team and you will be key in performing the full range of payroll processing duties.

The Finance Department provides quality government financial services to the City of Oakland. We manage the Citys financial affairs with the highest degree of customer service honesty and integrity. We value teamwork trust accountability and fiscal responsibility.

We are looking for someone who is:

Customer service oriented. You will assist City employees daily and work closely with City department staff and individual employees.
A strong relationship builder with excellent communication skills. You will be conveying payroll information to employees; therefore strong communication skills are crucial.

Organized and detail-oriented. Due to a large volume of work with overlapping deadlines we are looking for someone with strong organizational skills and an eye for detail.
Able to work as part of a team or independently.You will be expected to work on projects that require collaboration with many different team members in your unit and other departments that will require you to use sound judgment and work independently at times.
Dependable and results-driven. You will be supporting payroll operations for many employees so you will need to work well under pressure and balance multiple tasks.

What you will typically be responsible for:

Performing the full range of payroll processing duties including on-line entry of time and attendance payroll adjustments enrollment of new employees and employee data changes for City departments and divisions.
Researching and collecting information in order to complete forms or reconcile data and proofread and check forms for accuracy completeness and compliance with departmental and City policies and regulations.
Providing employees with information regarding Civil Service Rules MOU provisions and related city policies and procedures.
Responding to inquiries from employees in regards to salary rates salary steps job titles and related information.
Maintaining personnel files and time attendance reports.

Read the complete job description by clicking this *link*.

*Click on the link below to see a video on what its like to work for the City of Oakland!
WORKING FOR THE CITY OF OAKLAND

A few reasons you might love this job:

Your work will directly impact City of Oakland employees.
You will be part of a great team who has fun and works hard.
There are many opportunities for future growth and upward mobility.
You will be working in Downtown Oakland with easy access to BART and other transportation.
You will have excellent opportunities to grow and develop your skills and abilities.

A few challenges you might face in this job:

You will work in a fast-paced environment with simultaneous projects that have time-sensitive deadlines.
You will need to assist City employees who need in-depth education regarding pay policies and regulations.
There are system limitations and a lack of training documentation.
Time-sensitive deadlines affect individual employees who are highly invested in the outcome.
You will need to learn the City ordinances policies MOUs and materials quickly.

Competencies Required:

Adaptability:Responding positively to change and modifying behavior as the situation requires
Analyzing & Interpreting Data:Drawing meaning and conclusions from quantitative or qualitative data
Attention to Detail:Focusing on the details of work content work steps and final work products
Building & Maintaining Relationships:Establishing rapport and maintaining mutually productive relationships
Critical Thinking:Analytically and logically evaluating information propositions and claims
Customer Focus:Attending to the needs and expectations of customers
Displaying Ownership and Accountability:Holding self and others accountable for measurable high-quality timely and cost-effective results.
Mathematical Facility:Performing computations and solving mathematical problems
Oral Communication:Engaging effectively in dialogue
Professional & Technical Expertise:Applying technical subject matter to the job
Professional Integrity & Ethics:Displaying honesty adherence to principles and personal accountability
Reading Comprehension:Understanding and using written information
Writing:Communicating effectively in writing

Minimum Requirements for Application

This recruitment will produce two eligible lists. The restricted list will be for full-time permanent part-time or part-time City and Port of Oakland employees who maintain employment for the duration of the recruitment and pass all stages of the recruitment process. The open list will be for all other applicants who pass all stages of the recruitment process.

Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable.

Minimum Qualifications

Education
Equivalent to the completion of the twelfth grade.

Experience

One year of experience comparable to Payroll Personnel Clerk I in the City of Oakland;

Two years of experience in general office support or accounting clerical work which included bookkeeping or payroll experience.

Other Requirements

Must pass a background investigation.

Desirable Qualifications

Municipal government and organization experience.
Experience with Oracle E-business version R12 payroll system.
Experience with retroactive calculations.
Experience with effective document logging and filing.

Supplemental Information

The Recruitment Process:

The City of Oakland works with a Civil Service system. Applicants apply online and HR staff reviews their experience education and training listed on the application against the minimum qualifications listed for each position.

Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge skills and abilities in job-related areas.

Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.

In the final review candidates may clarify information already provided on their application. No additional work history education or certifications will be accepted. Any decisions made during this review process will be final.

For this recruitment all qualified applicants will be invited to take an online multiple-choice test (weighted 100%). You will have 7 days to complete the test once the link is sent to your email. This is tentatively planned to launch during the week of November 10 2025.

Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points for example if you are a Veteran with an honorable discharge or if you are a current City of Oakland resident. If youre applying to a restricted posting and you are eligible as a current City employee you may also receive additional points for your City service. Extra points are only applied to passing scores so if you do not pass every element of the testing process you cannot use extra points to pass.

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.

Whats in it for you

Work/Life Balance: 37.5 hour work weeks and a flexible/hybrid remote schedule
15 paid holidays
Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
Retirement: CalPERS (California Public Employees Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem Blue Shield United Health Care and other HMO and PPO plans
Dental: Delta Dental full premium for employees and eligible dependents
Vision: VSP full premium for employees and eligible dependents
Sick leave: Employees accrue 12 days per year
Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
Other benefits include a Flexible Spending Account Wellness Program Employee Assistance Program Tuition Reimbursement Life Insurance up to $200k & Employee Training.

*Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found here: Working for Oakland City of Oakland CA

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

you do not have access to a computer there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department 150 Frank H. Ogawa Plaza 2nd Floor Oakland CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).

Our online application system is provided by GovernmentJobs. If you have problems while applying online please contact GovernmentJobs Live Applicant Support at between 6:00 AM and 5:00 PM Pacific Time Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at for information; however we are unable to provide technical support for the online application system. For recruitment-specific questions please contact Mary Ann Gonzales Sr. HR Analyst at

The PositionThe City of Oakland is an equal opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of...