Training Coordinator Ardmore, OK

A Lighthouse is needed to help guide the way; to emit a light that helps navigate turbulent times and warn against the possible dangers ahead. Lighthouse Behavioral Wellness Centers is just such a place guided by its core values of hope dedication and community.

As a Training Coordinator you will monitor required staff training and manage staff training through our online learning system Relias. The Training Coordinator will track and maintain training files on each staff assist in ODMHSAS audits in regards to training requirements and assist in setting up training dates venues etc.

To meet the increasing needs of our communities it is imperative that all team members understand and successfully reach and maintain the expected performance standard order to achieve total and sustainable success each person must do their part. Lighthouse will do its part in providing any and all necessary tools and training required to help team members be successful.

DEFINITION:

Under immediate to general supervision monitors and tracks training for Lighthouse clinical and non-clinical staff. Manages the Relias Learning Management System and becomes RAMP (Relias Administrative Mastery Program) certified. Maintains records of all training through the Relias training system. Assists in completing annual training audit with ODMHSAS. This position is supervised by the Chief Clinical Compliance Officer.

EDUCATION AND EXPERIENCE:

High school diploma or its equivalent and five (5) years of progressively more responsible

secretarial experience with one (1) of those years in a capacity related to additional

responsibility or any equivalent combination of education and experience.

KNOWLEDGE AND SKILLS:

• Must have excellent computer and technology skills.
• Must be proficient at developing and maintaining excel spreadsheets and producing data.
• Must be a self-starter and able to work independently.
• Must have excellent written and verbal communication.
• Must develop working relationships with staff and supervisors.
• Excellent knowledge of telephone procedures spelling punctuation grammar and standard business letter forms
• Exceptional skill in dealing with the general public in sometimes difficult situations whilemaintain courtesy and diplomacy.
• Ability to understand and follow complex oral and written instructions and technical or legalterminology
• Ability to establish and maintain effective working relationships with coworkers and a variety ofgovernmental and public employees and officials
• Must be able to multi-task.

JOB DUTIES AND RESPONSIBILITIES:

This position is responsible and held accountable for the following duties:

• Logs calendar dates for all training as well as coordinating dates venue and attendees. Maintains sign in sheets for all internal training. Provides clear communication regarding training rosters to employees and supervisors. Creates participant certificates for internal training.
• Assists in developing post training surveys in Survey Monkey and sends out training surveys to participants within 24 hours.
• Maintains clear and concise records of all trainings as well as Continuing Education Units (CEU) information for Oklahoma Boards.
• Proficiency in agency on-line training portal Relias Learning Management System. Obtains RAMP certification within six months. Maintains staff users develops and updates training plans and hierarchy in Relias. Enters staffs external training certificates in Relias.
• Maintains training request forms ensures certificates are received following staff attendance and maintains spreadsheets for Evidenced Based Practices attended by staff.
• Maintains a training file for each Lighthouse staff member.
• Serves as a back up to Training Specialist regarding onboarding new employees. Ensures new employees understand training requirements and follows up as needed to training is completed within the required time frame.
• Assists in ODMHSAS site reviews and contract applications regarding training requirements. Maintains spreadsheet of ODMHSAS required training.
• Organizes overnight lodging for staff for outside trainings as needed. Enters POs as appropriate.
• Employee must be willing and able to perform all job related travel normally associated with this position.
• Must meet satisfactory expectations at any scheduled job performance evaluation coaching and/or Performance Improvement Plans.
• Must complete Lighthouse required training and resulting follow up and consultation as required at hire annually and as directed by Supervisor.
• Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.

In addition must possess skill in working cooperatively and effectively with clients staff management and other professional and community groups; in exercising mature judgment in dealing with people; in presenting ideas clearly and accurately; in reading and comprehending the English language; and in communicating effectively both orally and in writing.

Must perform the specific job duties as listed above to meet position expectations.

Benefits include:

100% employer-paid premiums for health dental life and vision insurance; generous paid leave including PTO sick and agency holidays employer matching 401K plan and paid continuing education.

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Job Type:

• Full-time

Schedule:

• 8-hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Ardmore OK: Reliably commute or planning to relocate before starting work (Preferred)