Receptionist & Office Assistant

Job Summary

VIZ Media the world leader in English-language manga is seeking a Receptionist & Office Assistant to join our small but mighty Corporate Support team. This role provides administrative support via phone and in person to employees visitors and clients of VIZ Media. The ideal candidate possesses excellent customer service and organizational skills and tackles any tasks with a positive and friendly demeanor. This position also assists with facilities responsibilities as needed.

What youll do:

• Provide front-desk in-person and phone support for VIZ Media.
• Meet and greet employees clients and visitors for VIZ Media.
• Work with Corporate Support to oversee security at front desk including maintaining correct visitor sign-in and exit procedures.
• Inform VIZ Media staff when clients and visitors have arrived.
• Act as initial contact for all visitors. Assist HR staff with visitor setup where needed.
• Provide backup support for Shipping and Facilities as needed.
• Perform general clerical duties to include but not limited to: photocopying faxing mailing and filing.
• Create and modify documents using Microsoft Office programs.
• Keep kitchen conference rooms and copy areas clean and assist with event set-up execution and breakdown.
• Assist with company events such as coordinating with vendors.
• Assist in ordering and distributing corporate/employee gifts.

The ideal candidate has:

• 2-3 years of relevant administrative experience.
• Working knowledge of computer usage with fluency in Windows Microsoft Word Excel and PowerPoint.
• Can work independently balance multiple projects and meet timelines.
• Work effectively with a team and interact with culturally diverse clients and staff.
• Strong interpersonal communication skills.

Work Environment & Schedule

Location: The Receptionist & Office Assistant must be local to the San Francisco Bay Area. VIZ Media operates on a hybrid schedule and the Receptionist & Office Assistant should expect to work onsite 4-5 days per week at our San Francisco office.

Schedule: This is a Regular Full-Time position with core hours of 9 am to 5 pm with some flexibility as needed.

Compensation: This position will be compensated at a rate of $26.45-$31.25/hour depending on experience with additional variable compensation.