Executive Assistant, Canada Sales ()

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 29 days ago

Vacancies: 1 Vacancy

Job Summary

How Youll Make an Impact:

As Executive Assistant youll provide critical support to the SVP of Sales Sodexo Canada as well as the VP Sales Corporate Services & Energy & Resources the VP Sales Campus & Healthcare and the VP Finance Canada. Beyond managing complex calendars coordinating meetings and travel and ensuring seamless daily operations youll play a key role in administering sales governance processes and maintaining compliance. This includes owning SharePoint site administration and ensuring accurate documentation for audit readiness. From organizing team meetings and client events to preparing expense reports and overseeing office coordination youll serve as a trusted partner to the executives and a central resource for the broader sales organization.

Accountabilities

Executive & Team Support

Manage calendars including scheduling meetings and travel.
Coordinate meetings with multiple internal and external stakeholders.
Manage the team vacation calendar.
Manage the team meeting calendar maintain agendas and capture meeting notes.
Administer and report compliance with internal sales approval process (2.3) across the organization

Travel Meetings & Events

Plan and arrange corporate travel and accommodations.
Organize team meetings including logistics food and beverage arrangements and minutes.
Organize and manage conferences end-to-end including calendars registrations logistics marketing collateral swag food and beverage client activities and invitations.
Organize client meetings and entertainment including logistics food and beverage and reservations.

Administrative & Office Management

Review correspondence draft letters and arrange for signatures on documents.
Handle administrative tasks such as filing printing and document management.
Perform office coordination tasks including ordering supplies handling mail managing fobs and alarm codes and other related duties.
Provide end-to-end support for expense reports.
Prepare and deliver reports as required.

Sales & Proposal Support

Provide support to the proposal team as needed.
Support the Sales team with rebids new sales and cross-sells as required.

Systems & Reporting

Provide CRM support and ensure accuracy of reporting.
Act as a SoForce power user.

Other

Perform other duties as assigned.

Qualifications :

What Youll Need to Succeed:

Post-secondary degree in in administration human resources communications or a related field or equivalent combination of education and experience.
Proven experience with SharePoint administration and site design (e.g. setting up folders managing permissions maintaining document libraries).
Strong customer service skills
Very strong communication and collaboration skills
Strong planning and organizational skills
Managing Multiple Priorities
Proficient use of a wide variety of technologies
Drive and Dependability
Detail oriented
Strong work ethics and confidentiality
Fluency in Microsoft suite tools and ability to learn quickly new tools or systems
SalesForce CRM Fluency

Additional Information :

What Makes Sodexo Different:

Working with Sodexo is more than a job; its a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own addition we offer:

Flexible work environment
Competitive compensation & great employee benefits
Training and development programs
Countless opportunities for growth
Corporate responsibility & sustainability
An award-winning employer for Sustainability Diversity & Inclusion Corporate Social Responsibility and much more. View Sodexos latest awards here
And so much more!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin race religion ethnic group age disability gender sexual preference sexual or gender identity status as a veteran or any other federal provincial or local protected class.

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members customers clients contractors business partners guests and members of the public with whom we regularly interact. We require that all new hires in hospitals long term care facilities and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted.

Follow us on social media to see first-hand what we are all about!

Instagram: Sodexo Canada (@sodexocanada)

Twitter: Sodexo Canada (@SodexoCanada)

LinkedIn: Sodexo Canada Careers

Facebook: Sodexo Canada Facebook

SodexoSJG

Remote Work :

Employment Type :

Full-time

How Youll Make an Impact:As Executive Assistant youll provide critical support to the SVP of Sales Sodexo Canada as well as the VP Sales Corporate Services & Energy & Resources the VP Sales Campus & Healthcare and the VP Finance Canada. Beyond managing complex calendars coordinating meetings and tr...