Team Administrative Assistant

Position Summary:

Wasauksing First Nation is accepting applications for a Team Administrative Assistant reporting to the Supervisor of the Child Wellbeing Team. The Child Wellbeing Team Administrative Assistant provides professional confidential and high-level multi-service family-centered support and services to the Child Wellbeing Team. This includes tracking reporting legal documentation current trends within the Child Welfare Systems and superior organizational skills.

Duties & Responsibilities:

• Prepare monthly quarterly and annual stats as requested.
• Demonstrated knowledge of the Child Welfare System and structures related documentation and organizational strategies.
• Demonstrated knowledge and understanding of dealing with sensitive and confidential information.
• Experience in a Legal or Child Welfare Administrative role is considered an asset.
• Organize data and case notes into an established record-keeping system.
• Organize and support the Child Wellbeing Team in completing court-related documents filings and in-person or virtual court appearances.
• Support and organize financial systems used for the team including Beanworks or other financial tracking and reporting systems.
• Excellent knowledge of office procedures and familiarity with the management of office systems
• Good judgment and strong interpersonal organizational and time management skills
• Attentive to details and accuracy in clerical skills including confidential and high-paced meetings typing and filing.
• Excellent communication skills.
• Working collaboratively with area service providers vendors and staff
• Establishes and maintains professional working relationships with staff clients resource families volunteers and community members.
• Assist in the organization of program assets and materials.
• Participate in and organize staff meetings seminars and training courses and provide accurate and detailed notes as required.
• Complete the required casework to support the Child Wellbeing Team

Education & Experience:

• College Diploma in Office Administration
• Minimum three (3) years of experience in a related role
• Direct experience working and supporting Indigenous Families youth and children.
  

Other Requirements:

• Proficiency in Microsoft Office applications the internet the web-based and collaborative software Google Apps as well as various other word processing software database software and computer applications
• Strong verbal and written communication skills
• Strong organizational skills and time management
• Ability to work well independently and in a team environment.
• Ability to work collaboratively with staff community members and various agencies.
• Detail-oriented and highly observant.
• Pleasant courteous and professional personality
• Maintains strict confidentiality as per the policies and procedures.
• Valid Drivers License and reliable transportation
• Available to work flexible hours including evenings and weekends.
• Office environment extended periods of sitting.
  
• This position requires the individual to work with various families youth and children. To protect youth and other vulnerable persons Wasauksing First Nation requires the individual to provide a vulnerable sector check.
  

This position will remain open until Friday October 24 2025 @ 4:00pm

Please send your resume with a cover letter contact information and two recent employment references to:

Email: