Document Manager

POSITION: Document Manager

JOB TYPE: Full-Time

LOCATION: Tomahawk Wisconsin

WHO WE ARE

Steigerwaldt Land Services Inc.is a full-service resource solution company offering a wide range of appraisal analysis real estate right-of-way environmental and forestry services to our clients in the Lake States region and beyond. Founded in 1957 Steigerwaldt is a third-generation family owned and operated company with history and experience spanning more than 60 years. Steigerwaldt employs a staff of over 50 people with offices in Tomahawk and Hayward Wisconsin; and Marquette Michigan.

Becoming a member of Steigerwaldt is more than just an opportunity to follow your passion in real estate. It is an opportunity to be a part of an organization that fosters professional growth nurtures your talent and allows you to take ownership of your career path. A strong sense of brand culture and values define our company and our team. Our office culture is one that values synergy in the office and in the field.

Steigerwaldt creates a transparent and inclusive environment that involves you in team decision-making cross-department learning career path exploration and hands-on experiences for you to grow your breadth of knowledge.

If this sounds like the supportive passion-driven professional environment you will thrive in please apply to join our team. We are currently seeking a full-time Document Manager. This is considered a mid-level position.

WHAT YOU WILL DO

This position resides in our Energy Infrastructure and Real Estate Division and managing staff supporting department workflow client deliverables invoicing and client relationships. Responsibilities include but are not limited to:

• Manage and support document staff and administrative personnel across the department

• Manage department invoice forecasting salesforce reporting and transmittals

• Manage department and client escrow and financial accounts

• Oversee department workload task delegation and performance to ensure deadlines and quality standards are met

• Responsible for getting project manager approval and invoice submission to clients

• Manage and update ROW project databases

• Project deadline and accountability tracking

• Coordinate department and cross department workflow to promote collaboration

• Oversee the creation organization and QA/QC of ROW documents

• Coordinate with project managers to align billing with project progress and documentation

• Assists with client communication project updates and product delivery

• Supports project managers and assists with project processes/tasks

• Reviewing and proofing quality for final products and deliverables

• Crafting professional correspondences for product transmittals

• Review and request title work and ownership documents

• Support file management storage and turn over process

• Coordinate with project managers and land agents to ensure efficient accurate and timely distribution of all necessary documents

• Completing special assignments by establishing objectives determining priorities gaining cooperation of others monitoring progress problem-solving and adjusting plans

• Other duties as assigned

WHO YOU ARE

You are a supportive and reliable team member that engages in building a great team and work culture. You are driven and motivated to be a part of a successful team and provide high-quality service and results. You show persistence tenacity and grit every day through tough conditions and deadlines with energy and enthusiasm. You are curious and open-minded in exploring solutions and opportunities. You are accountable and a caretaker of resources people and company. You thrive working in a fast-paced highly driven environment and can adapt quickly to changing conditions and priorities.

• Engage in active listening to understand and act on the expectations of peers supervisors and clients.

• Prioritize communication by taking responsibility for continuously seeking and sharing information to best anticipate and meet customer and director needs.

• Embrace change and can modify behavior and plans to effectively achieve goals. Adaptability flexibility and change agility is necessary.

• Maintain composure and patience in stressful circumstances.

• A team player who is an ambassador of integrity respect curiosity and flexibility.
• Has the drive energy and initiative to work independently in varied settings both in the field and with clients and other professionals.
• An effective problem solver that can identify the root of a problem provide productive solutions act decisively and show good judgement.
• An individual who uses Steigerwaldts mission of Quality work fast with honesty and integrity; rooted in our passion for stewardship of resources and relationships. as a benchmark for decision making and standard of work.

Preferred Training and Skills

• Strong leadership skills with experience managing teams and overseeing workflow

• Excellent organizational communication and problem-solving skills

• General accounting and/or invoicing experience

• Proficient in Microsoft Office

• High attention to detail and commitment to quality assurance

• A team player who is confident respectful curious flexible and able to work with other professionals in a growing successful and respected business

WORK ENVIRONMENT

At Steigerwaldt we offer a Remote-Friendly Hybrid Work Model for our staff. The position is 100% office work with potential for office/home hybrid work at a later date.

COMPENSATION

Compensation commensurate with experience.

POSTING DATE

October 15 2025. Position will be filled within one to three months. Interviews will be scheduled throughout this time period. Expected start is dependent upon candidate availability. Please note that these positions may be filled sooner as there is flexibility in the start date.

CONTACT

For any hiring questions please reach out to Travis Polinske ator

Steigerwaldt is an equal opportunity employer. We encourage all women minorities veterans and individuals with disabilities to apply.

Required Experience:

Manager