Temporary Administrative Associate

JOB TITLE

LOCATION

DEPARTMENT NAME

DIVISION NAME

JOB DESCRIPTION SUMMARY

JOB DESCRIPTION

General administrative support:

• Performs receptionist duties
• Maintains BETC and PracticePoint calendars.
• Reserves conference room and classroom spaces for internal and external users.
• Receives and sorts incoming mail and deliveries and manages outgoing mail.
• Assists with office activities (e.g. key management IT infrastructure office suppliers).
• Provides other administrative support as necessary.

Purchasing and Billing:

• Obtains quotes for equipment from suppliers.
• Works with Purchasing to complete the purchasing process in WPIs purchasing/ accounting system (from setting up suppliers and generating POs to receipts of equipment and supplies and inputting invoices for payment).
• Assists in the purchase of equipment with grant funding.
• Works with lab operation managers in BETC and PracticePoint to send invoices to clients via workday and tracking the payment.

Events:

• Handles catering needs for training and events.
• Provides planning for and assistance at large seminars and classes.
• Assists Senior Manager with marketing materials including pamphlets and brochures for courses or events
• Develops and distributes forms and other documents such as name tags sign in sheet schedules and certificates.
• Coordinates and distributes evaluations quizzes and onboarding testing for BETC and PracticePoint programs.
• Gathers evaluation data from courses and distributes it to team members.

Requirements:

• High School diploma and at least 5 years of relevant experience preferably in higher education.
• Associate degree and related administrative experience preferably in higher education.
• Ability to work flexible hours including some evening hours to support classes and events.
• Excellent organizational and communication skills and ability to work with outside clients
• Strong documentation skills attention to detail and proficiency with MS Office programs
• Ability to manage high call and email volume and provide timely response and assistance.

FLSA STATUS

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race color age religion sex sexual orientation gender identity national origin veteran statusor disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity collaboration inclusion problem solving innovation high performance and change is committed to maintaining a campus environment free of harassment and discrimination.