Legal Assistant

Seattle, OR - USA

Hourly Salary: $ 31 - 39

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Summary

King County Department of Public Defense (DPD) is seeking interested applicants for all vacancies that become available as Legal Assistantsin any of our four divisions.The ideal candidates will be able to exercise good independent judgment and apply office guidelines legal procedures work methods court rules and applicable laws.

This recruitment will be used to fill current vacancies as Career Service Term-Limited Temporary (TLT) or Special Duty Assignments (SDA). This recruitment will be used to establish an eligibility pool to fill any vacancies that may occur over the next 6 months.Applications will be reviewed and selections made as vacancies as occur. Applicants are encouraged to submit their application as soon as possible.

WHY JOIN DPD
The Department of Public Defense (DPD) provides high quality legal representation to indigent clients in felonies misdemeanors juvenile defense family defense (dependency cases) involuntary commitment (mental illness) sex offender commitment and inquests.

We also advocate to reduce the harm and reach of the criminal legal system and civil legal systems that restrict our clients liberty and to address systemic racism. We strive to create a flexible workplace culture that is inclusive respectful and supportive premised on a shared anti-oppression framework. To learn more about DPD visit ourwebsite.

Job Duties

ESSENTIAL JOB FUNCTIONS AND DUTIES include but are not limited to the following:

Administrative Support

Performs a wide range of advanced administrative duties both in the office and remotely and word processing of complex and/or confidential materials requiring independent judgment initiative and timeliness on assignments that are sensitive in nature in accordance with department procedures.
- Identifies in both initial and follow up discovery prior division involvement with individuals listed/present in discovery and pass on detailed descriptions of those prior involvements to attorney or attorney supervisor for conflict analysis.
- Opens and distributes cases to assigned attorneys.
- Maintains Master Court Calendar with supervisor and attorney supervisor.
- Verifies monthly reports close client case files and process closed files daily.
- Obtains criminal history information from jails or prisons via telephone email or regular mail.
Maintains professional and accurate records both in the office and remotely including confidential reports and information both in electronic and written format within established deadlines and in accordance with department procedures.
- Accurately docket and enter case assignment information following case management system docketing work procedures.
- Process debits and credits daily into case management system.
- Request case credit and assignments from the Directors Office.

Customer Service and Communication

Provide excellent customer service both in the office and remotely as the first line of contact with DPD clients.
- Demonstrates the ability to be onsite at the work locations at least three days a week in any of DPDs office locations (Seattle and Kent). Location assignments are changeable; work location may include more than one office location over the course of a week and may change over the course of employment.
- Demonstrates and practices cultural sensitivity when engaging a diverse population.
- Uses professional communication skills and demonstrates empathy with DPDs clients many of whom suffer from trauma and/or mental illness via the phone and in-person.
- Reliably answers and returns calls providing the DPD community authentic support and demonstrating a willingness to assist them.
- Monitors and responds to voicemail and email messages.
- Greets clients and visitors upon arrival to the office ensuring guests are comfortable and are connected with the correct office personnel.
- Provides clear and reassuring communication to DPD clients.

The Department reserves the right to assign additional duties in support of DPDs mission.

OtherFunctions:

Request discovery from other agencies.
Review case assignments with the attorney supervisor.
Organize office supplies.

*Detailed specifics of job duties are assigned by case type and division.*

Experience Qualifications Knowledge Skills

REQUIRED QUALIFICATIONS:

Have demonstrated experience as an office or administrative assistant. Prior work in a legal setting and criminal legal systemis a plus.
Must be able to lift/move up to 20-pound boxes.
Must have a Washington State Drivers License or ability to travel to required destinations around King County.

KNOWLEDGE OF:

Spelling grammar and vocabulary skills.
Advanced office equipment and software programs.
Legal procedures work methods court rules and applicable laws.

ABILITY TO:

Provide excellent customer service including communicating with people of diverse backgrounds who may be experiencing stress trauma and/or suffering from mental illness.
Use office productivity tools such as Microsoft Office 365 (Excel Word and Outlook) document management and Internet search engines.
Apply procedures policies and guidelines.
Adapt to ever changing work needs and requirements.
Learn new and/or increasing complex duties.
Work in a fast-paced and multifaceted environment with high attention to detail.

The following qualifications are a plus:

Have lived experience involving the criminal legal system.
Knowledge of Superior Court Management Information System (SCOMIS) Judicial Information System (JIS) and Electronic Case Records (ECR).
Fluency in a foreign language.

Supplemental Information

WHY KING COUNTY

At King County our work is guided by our True North and values. Our True North is what we aspire to: Making King County a welcoming community where every person can thrive.

King County offers great benefits to include a pension plan holidays transit pass plus training and education opportunities to promote growth and development. Our focus is to provide our employees with work life balance.

ARE YOU READY TO APPLY
This opportunity to join DPD is open to all applicants. Please apply at recruitment will be used to fill current vacancies as Career Service Term-Limited Temporary (TLT) or Special Duty Assignments (SDA). This recruitment will be used to establish an eligibility pool to fill any vacancies that may occur over the next 6 months.Applications will be reviewed and selections made as vacancies as occur. Applicants are encouraged to submit their application as soon as possible.

To be considered for this role submit the following items:

Completed King County application.
A current resume.
Cover letter detailing your background and what you can bring to the Department of Public Defense.

Note:Special Duty opportunities are only open to current King County career service employees that have completed their initial probation. Special Duty applicants must have approval from their current supervisor to accept an assignment.

Pay Upon Special Duty Placement
Current employees selected for special duty will be compensated based upon the provisions of the Collective Bargaining Agreement the Coalition Labor Agreement or the King County Code/Personnel Guidelines for their base assignment.

The selection process may include evaluation of application materials and supplemental questions interviewing references a personnel file review going back the last three (3) years and if applicable a background check. You must completely fill out the application with your relevant education and work experience.

If you have questions please contact our Talent Advisors at .

Work Schedule and Location
The Legal Assistant teams work in a hybrid model with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location for these positions may be Seattle or Kent.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the departments hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

DPD maintains physical offices in the following locations:

Dexter Horton Building 710 Second Avenue Seattle
Jefferson Street Building 1401 East Jefferson Seattle
Meeker Street Building 420 West Harrison Street Kent

Rotations of work location andpracticearea and/or workflow are an essential function and can occur based on business need. Placements may be made to any of our Seattle and/or Kent locations.

The typical workweek is 40 hours per week Monday through Friday 8:00 a.m. to 5:00 p.m. This position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime.

DPD Policies
DPD Ethical Walls Policies and Procedureswill apply to employees such that if you work or have worked for one of DPDs divisions you may be ineligible to work in another division.

Outside Work Policy for Administrative Staffwill apply to employees such that you must receive approval from your supervisor and Managing Attorney before being permitted to engage in outside employment for compensation or volunteer.

Union Membership
This position is represented by Service Employees International Union Local 925.

Forbes recently named King County as one of Washington States best employers.

Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceComejointheteamdedicated to serving one of the nations best places to live work and play.

Guided by ourTrue North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

SALARY AND BENEFITS:
In accordance with RCW 49.58.110 this salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience education skills and abilities related to the position. King County offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical dental vision flexible spending accounts life and disability insurance for employees and dependents; retirement and deferred compensation. For additional information please review the detailedsummaryofbenefitsoffered by King County.

SummaryKing County Department of Public Defense (DPD) is seeking interested applicants for all vacancies that become available as Legal Assistantsin any of our four divisions.The ideal candidates will be able to exercise good independent judgment and apply office guidelines legal procedures work met...