Accounts Payable Supervisor

Job Title: Accounts Payable Supervisor

Department: Accounting

SUMMARY: As an Accounts Payable Supervisor you will be responsible for managing and overseeing the accounts payable function ensuring accurate and timely processing of invoices and payments. Reporting to the Accounting Manager you will lead a team of accounts payable specialists and collaborate with cross-functional teams to streamline processes and improve efficiency.

PRIMARY RESPONSIBILITIES:

1. Supervise and mentor accounts payable staff including assigning tasks providing guidance and conducting performance evaluations.
2. Oversee the processing of invoices expense reports and payment requests in accordance with company policies and procedures.
3. Review and approve payment batches ensuring accuracy and adherence to payment terms.
4. Manage vendor relationships including communication issue resolution and negotiation of payment terms.
5. Reconcile accounts payable transactions and resolve discrepancies in a timely manner.
6. Monitor aging of accounts payable and take appropriate action to ensure timely payments and avoid late fees.

ADDITIONAL RESPONSIBILITIES:

1. Develop and maintain accounts payable policies procedures and internal controls to ensure compliance with relevant regulations.
2. Collaborate with internal stakeholders including procurement finance and operations to resolve issues and improve processes.
3. Prepare and analyze accounts payable reports and metrics providing insights and recommendations to management.
4. Assist with month-end and year-end close processes including accruals and reconciliations.

KNOWLEDGE AND SKILL REQUIREMENTS:

1. Bachelors degree in Accounting Finance or related field; CPA certification preferred.
2. 5 years of progressive accounts payable experience including 2 years in a supervisory role.
3. Strong knowledge of accounts payable principles practices and procedures.
4. Proficiency in accounting software and Microsoft Excel; experience with ERP systems preferred.
5. Excellent analytical problem-solving and decision-making skills.
6. Strong attention to detail and accuracy.
7. Proven leadership and team-building abilities

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

The employee frequently is required to use hands or fingers handle objects tools or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift/move up to 25 pounds. Specific vision abilities required by this position include close vision distance vision and ability to adjust focus.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other duties requested by an authorized person. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully the incumbent will possess the skills aptitudes and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge skills or abilities. This document does not create an employment contract implied or otherwise other than an at will relationship.

Background and Drug Screen Disclaimer:

As part of our commitment to maintaining a safe and drug-free workplace all applicants for employment must undergo a background check and drug screen prior to being hired.

The background check will include a review of your employment history education criminal records and any other relevant information. Please note that any false or misleading information provided during the application process may result in disqualification from employment consideration.

The drug screen will test for the presence of illegal substances and controlled substances. Please note that the use of prescription drugs must be disclosed to the screening provider and may not necessarily disqualify an applicant from employment.

All information obtained during the background check and drug screen will be handled in accordance with applicable privacy laws and regulations.

By submitting your application you acknowledge and agree to the terms of this background and drug screen disclaimer.

Required Experience:

Manager