Address:

Classification Records & Population Management
701 E. Jefferson St.
Phoenix AZ 85034
Details:

Salary: $36960.00

Grade: 13

Closing Date: 10/21/2025

Start your administrative journey with ADCRR We are the largest State Agency in Arizona. Dont wait apply now!

The Arizona Department of Corrections Rehabilitation & Reentry (ADCRR) is looking for an upbeat multitasker with great communication skills. This position performs moderate to complex administrative support duties for the Time Computation Unit (TCU).

- Composes and types routine correspondence
- Organizes and maintains routine and confidential files correspondence and other records
- Establishes develops maintains and updates the filing system for TCU
- Retrieves information from files when needed
- Acts as a resource to provide information or determines the most effective way of meeting the needs of management staff clients or customers
- Responsible for and processes all intake packets received from reception areas
- Maintains monthly tracking logs and daily counts of all incoming packets
- Maintains tracks and annotates entries in the agencys automated systems for files pulled for releases
- Maintains any Tentative Release (TR) lists for inmates whose release dates are coming up on a weekly or bi-weekly basis
- Reads routes and responds to incoming and outgoing communications including e-mails letters and/or faxes
- Drafts communication responses for the Sentence Calculation Analyst when necessary
- Responds to regularly occurring communications and requests for information from the public the courts the attorney generals office county attorneys and other law enforcement or correctional agencies
- Reads analyzes interprets court documents received and verifies necessary entries in the agencys automated systems to ensure data is accurate for analysts
- Maintains assignment logs completes appropriate filing daily including copying and distribution
- Pulls files for proper distribution or provides them directly to the analyst for immediate action as required
- Assists supports and trains other staff members on the procedures and processes of the unit
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- State and Federal laws ADCRR department policies and procedures
- Routing and memo composition
- Proper English usage spelling vocabulary and arithmetic
- Modern office practices and procedures including filing and standard office equipment operation
- Computers and software including Microsoft Office and Google Suite

Skill in:
- Verbal and written communication
- Understanding legal terminology
- Gathering information
- Maintaining and updating inmates files
- Effective phone etiquette
- Researching information and preparing reports
- Working on multiple tasks/assignments simultaneously and providing a high level of customer service

Ability to:
- Lift/carry 24 lbs.
- Push/pull 30 lbs.
- Walk/run 1 mile
- Follow written and verbal instructions
- Ensure conformity in day-to-day operations with agency and department procedures
- Set up and type complex reports
- Screen and refer incoming correspondence and requests
- Work with material of a technical and/or confidential nature
- Work cooperatively with others and deal with the public using appropriate tact and resourcefulness
- Learn and understand the terminology used in the Sentence Calculation Unit

- High School Diploma or General Educational Development (GED) with one (1) year of clerical experience

Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current valid class-appropriate drivers license complete all required training and successfully pass all necessary drivers license record checks. The license must be current unexpired and neither revoked nor suspended. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R.11).

In an effort to maintain a safe environment all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical dental life short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans credit union membership and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling . Requests should be made as early as possible to allow sufficient time to arrange the accommodation.