Senior Administrative Assistant
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Job Location:
Joliet, IL - USA
Yearly Salary:
$ 55601 - 62551
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Title:
Senior Administrative AssistantJob Description:
POSITION TITLE: Senior Administrative AssistantSTATUS:Full-Time
DEPARTMENT: Presidents Office
DIVISION: Presidents Office
CLASSIFICATION: Non-exempt
UNION: Non-union
REPORTS TO: Executive Assistant to the President
PLACEMENT: Support Staff Grade NUS08
HIRING RANGE: $55601 - $62551 annually
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity gender language age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.
POSITION SUMMARY
This position provides high-level administrative support in the Office of the President in a professional dependable and confidential role. This position performs duties and exhibits behaviors that directly support or influence the achievement of the strategic goals and objectives of the Office of the President and the College. This position must interact professionally with internal and external stakeholders and enjoy working within the environment that is mission-driven results-focused and community-oriented.
This position works both under direction and independently on projects from conception to completion on a variety of tasks concurrently while meeting established deadlines and changing priorities. The incumbent in this position must possess emotional maturity and have the ability to handle situations without unnecessarily escalating them. Key areas of responsibility include office expense management and documentation meetings/events planning and preparation travel arrangement support and correspondence.
ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1. Provide administrative support to the Office of the President. Support the President and the Executive Assistant to the President.
2. Answer telephones screen callers and receive visitors while assessing the relative importance of each.
3. Prepare and process Workday transactions related to travel for the President as well as office purchases.
4. Plan and coordinate meetings and ensure that the Presidents schedule is followed and respected. Support mutually agreeable situations for direct access to the members of the Office of the President.
5. Maintain records reports and general files.
6. Perform general office duties and assist with preparing incoming and outgoing correspondence.
7. Serve as co-chairperson for Presidents Leadership Experience (PLE).
8. Prioritize conflicting needs handle matters expeditiously and proactively and follow-through on projects to successful completion. Perform administrative assignments adhering to deadlines and directives.
9. Successfully complete critical aspects of deliverables with a hands-on approach including drafting letters and other tasks. Maintain absolute confidentiality regarding all matters within the Office of the President.
10. Order and maintain inventory of supplies.
11. Assist with distribution of materials from the Presidents Office.
12. Under the direction of the Executive Assistant facilitate the success of events hosted by the Office of the President by scheduling events preparing agendas and programs arranging for audiovisual and associated support equipment and services ordering food and coordinating or providing support during the events.
13. Assist with preparation of materials for Board of Trustee meetings as needed.
14. Perform duties of the Executive Assistant in her absence.
15. Serve on college committees and cross-functional teams as designated.
16. Perform related duties as assigned.
MINIMUM QUALIFICATIONS
1. Associates Degree
2. Three (3) years of experience in an office setting.
3. Proficient in MS Office (Word Excel PowerPoint and Outlook) and Adobe Acrobat.
4. Excellent oral written and interpersonal communication skills and detail-oriented with the ability to proofread and type accurately.
5. Excellent customer service skills with the ability to effectively work with minimal supervision.
6. Ability to establish and maintain cooperative and effective working relationships with other members of the college.
7. Ability to establish and maintain efficient filing systems and office organization.
8. Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
9. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community displaying cultural competence as well as emotional intelligence.
10. Demonstrated commitment to the colleges core values of respect and inclusion sustainability integrity collaboration humor and well-being innovation and quality.
PREFERRED QUALIFICATIONS
1. Bachelors degree
2. Five (5) years of office experience preferably in a higher education environment.
3. Experience with Workday and Canva.
4. English and Spanish verbal and written communication proficiency.
5. Demonstrated multicultural competence.
PHYSICAL DEMANDS
1. Normal office physical demands.
2. Ability to travel between campus locations and to and from community events.
WORKING CONDITIONS
Duties are performed indoors in the usual office and/or outdoor environment.
BENEFITS
Click on the link for information about JJCs Benefits: Non-Union Support Staff Professional Administrative
Full Time/Part Time:
Full timeUnion (If Applicable):
Scheduled Hours:
40Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
Make Joliet Junior College your first choice. With over 180 Degrees and Program Certificates to chose from, we will help you gain the skills you need to succeed at a 4-year college or in the workplace.
