DBA Apprentice

About CleanHarbors :
Clean Harbors Inc. () is a NYSE listed US based $6 billion company. Clean Harbors was founded in 1980 near Boston by Mr. Alan S. McKim who today remains the companys Chairman and CEO.
Everywhere industry meets environment Clean Harbors is on-site providing premier environmental energy and industrial services. Clean Harbors employs a dedicated workforce of 18000 employees and has over 450 service locations across the U.S. Canada and Mexico. Beyond addressing the environmental needs of its more than 300000 customers the Company has been on the front lines of addressing some of the largest emergency response events in North America of the past several decades including the BP Oil Spill in the Gulf of Mexico the anthrax attacks in New York the 2015 avian flu outbreak that devastated the poultry industry Hurricanes Katrina Rita and Sandy and the oil pipeline breaks that affected the Yellowstone and Kalamazoo rivers along with other major chemical releases into the environment.
Clean Harbors India has been strategically established as the Global Capability Center (GCC) to serve our parent company. We take pride in serving some of the most tech savvy business stakeholders at Clean Harbors. The GCC employees form part of our globally integrated teams that provide cutting-edge IT solutions and production support across platforms. Our shared services teams work seamlessly with their global counterparts in providing critical 24x7 support in various functions including Finance HR Procurement IT and Operations. Our aggressive growth plans open significant career advancement opportunities for our employees.

Job Overview:

• The District Branch Administration (DBA) team primarily responsibility to support a group of facilities as a corporate function. Oversees and manages the administrative and clerical functions of the facility operations.

• Branch representatives (US) will upload daily work sheet documents in portal to review. You are responsible to do the audit and rectification of Waste shipment documents (US Manifest and BOL).
• Responsible to create documentation of BOL and US Manifest for future services and inform the onsite branch manager through email.
• Provide labels/BOLs to onsite branch to move the waste materials from one facility to another where required.
• Responsible to support post-billing documentation activities and back-up packages for customer required invoice details.
• Ensures payroll reconciliation workbench is tied out prior to Company deadline with proper documentation of field personnel hours.
• Procurement: Manages P-Card reconciliations and compliance.
• Purchase Orders: Creates manages and receives all facility related purchase orders and change orders. Reviews weekly open PO report and accuracy of month-end PO accrual.
• Accounts Payable: Monitors vendor invoices manages aging reporting resolves vendor issues including but not limited to copies of vendor invoices customer service vendor payment Sales Tax filing etc.
• Vouchering: Vouchers field purchase order related vendor invoices.
• Voice requirement: Have to be in continuous contact with Branches and onsite.
  

Functional & Technical Requirements:
0 to 2 years of Operations experience. preferably in Accounts payable / Accounts receivables / Customer or Supplier helpdesk
Hands on computer operating systems & MS Office.
Need to have good typing skills to work on word documents & Excel sheets.
Decent written and verbal communication skills.
Need to support to the onshore teams on specific queries.
Attention to detail & ability to maintain confidentiality.