Executive Assistant to Secretary Treasurer

POSTING: Executive Assistant to the Secretary Treasurer

The Okanagan Similkameen SD53 invites applications for the position of E xecutive Assistant to the Secretary Treasurer . The Executive Assistant provides support to the Superintendent the Secretary Treasurer and senior management staff. Executive Assistants are professional confidential with superior diplomacy and information management skills. Work is performed with limited direction and must be accurate and complete using established policies and procedures.

The Executive Assistant provides professional administrative support including:

• prepare agendas and minutes attend meetings and finalize subsequent follow up meetings include board meetings which occur after office hours;
• schedule organize and prepare for meetings and events including travel arrangements;
• manage incoming calls emails and correspondence provide information and direct inquiries to the appropriate personnel;
• create compile process and maintain correspondence documents reports materials minutes files and forms;
• establish and maintain effective working relationships;
• establish priorities and meet strict deadlines both independently and as part of a collaborative team;
• assist other office staff with administrative support as needed;
• exercise independent sound judgement and initiative; and
• confidential management of information.

The successful candidate will possess:

• grade 12 graduation plus post-secondary education in an administrative program at a recognized institution (equivalent training/experience may be considered);
• a minimum of 4 years of recent and relevant office experience in a senior support role (experience in the education system would be an asset);
• positive and effective interpersonal and communication skills to perform administrative duties and liaise with diplomacy and respect while maintaining an impeccable level of confidentiality and discretion;
• exceptional organizational skills attention to detail and ability to work under pressure in a fast-paced work environment;
• excellent communication organization problem solving time management and human relations skills;
• extensive experience with Microsoft 365 (Word PowerPoint Excel Outlook) including ability to learn school district and Ministry programs and ability to keyboard accurately at 60 wpm.

This is a permanent full-time non-union position commencing December 1 2025 or mutually agreed upon date and offers an extensive benefit package and salary that ranges from $67513 to $84391.

Application packages must include a cover letter resume relevant education/training certificates/transcripts and contact information for three supervisory references to Susan Trower Manager of Human Resources at . Closing date for applications is October 31 2025 at 3:00 p.m.

Thank you for your interest in our school district. Only shortlisted candidates will be notified.

Acknowledging with Gratitude the Ancestral and Unceded Territory of the Sukənaqin and Sməlqmix People .