Senior Executive Admin Assistant
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Job Location:
Parsippany, NJ - USA
Monthly Salary:
$ 52000 - 130000
Posted on:
16-10-2025
Vacancies:
1 Vacancy
Job Summary
Job Summary:
The Executive Assistant will provide administrative support to the office of the CFO and other executives as required. The successful individual in this role will be dynamic performance-driven well-organized and flexible thriving in a fast-paced environment. This individual must be a superb communicator able to multi-task work independently and make appropriate decisions on behalf of executives as well as work professionally with various team members and stakeholders internally and externally.
Responsibilities:
Manage complex calendar requirements including timely scheduling to ensure meetings are prioritized and occur with appropriate timelines.
Communicate on behalf of executives internally and externally.
Prioritize tasks and take timely action based on departmental objectives and business needs.
Adhere to T&E policies book travel domestic and international process expenses.
Follow purchasing policies process invoices and track orders.
Facilitate projects prioritize demands and adjust based on executive priorities.
Prepare executives for meetings with materials and agendas.
Coordinate team meetings and internal communications (e.g. distribute information schedule presentations provide PowerPoint presentations and agenda).
Manage internal and external high-profile events.
Capabilities & Skills:
Strong interpersonal skills and diplomacy; anticipates needs and eliminates friction for the Executive in performing their job function.
Demonstrates complete integrity and ethics; handles sensitive and confidential information with professional discretion.
Works with minimal supervision strong initiative good judgment and detail-oriented follow-up.
Builds relationships and interacts professionally with all organizational levels.
Excellent written and oral communicator; proficient in spelling grammar and punctuation. Summarizes information quickly and tracks communication across multiple channels (meetings video calls IM texts emails).
Prioritizes and works independently and collaboratively with administrative assistants/external partners across different time zones and heavy workloads.
Tech-savvy with proficiency in Microsoft Suite (Outlook Word Excel PowerPoint); knowledge of Concur Travel and Expense Coupa SAP SharePoint and Workday preferred
Positive work attitude high productivity and professionalism.
Requirements:
High School or GED degree required.
5 years of previous administrative experience supporting senior executives in a mid-size or large global company.
IQVIA is a leading global provider of clinical research services commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at
IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other status protected by applicable law. potential base pay range for this role when annualized is $52000.00 - $130000.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge skills education and experience; location; and/or schedule (full or part-time). Dependent on the position offered incentive plans bonuses and/or other forms of compensation may be offered in addition to a range of health and welfare and/or other benefits.
Required Experience:
Senior IC
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
IQVIA is the Human Data Science Company™. We are inspired by the industry we serve and provide solutions that enable life sciences companies to innovate with confidence, maximize opportunities and ultimately drive human health outcomes forward. Our approach is Human Data Science – a d ... View more
