Officer, Federal & State Compliance

OUR MISSION

Our mission is to prepare college and career-ready students for lifelong success.

OUR VISION

We are a premier district of choice that meets the diverse needs of all students by creating an inclusive community that fosters a strong sense of self-worth.

DISTRICT CULTURE

Southwest Public Schools believes in promoting a culture that embodies and fosters a collaborative approach to learning. Staff relationships are collegial collaborative and productive and all staff members are held to high professional standards. Mistakes are not seen as failures but as opportunities to learn and grow for both students and educators.

POSITION SUMMARY

The School Support Officer plays a key role in advancing school leadership effectiveness by supporting the Deputy of Schools in evaluating coaching and developing Principals and Vice Principals. This position ensures rigorous and accurate evaluations supports school improvement efforts and helps drive high-quality professional development across the district. The School Support Officer also provides leadership and oversight to Lead Educators and supports strategic initiatives aligned with student achievement and instructional excellence.

RESPONSIBILITIES AND DUTIES

• Oversee the integrity quality and consistency of student staff and programmatic data across the district

• Lead the collection validation and submission of all required state and federal reports (e.g. PEIMS TSDS PBMAS accountability civil rights etc.)

• Monitor and resolve data validation errors reconciliation issues and audit findings

• Develop maintain and enforce data standards business rules coding guidelines and procedural documentation

• Serve as liaison with TEA ESCs and other external agencies; interpret updates in state/federal reporting requirements and disseminate changes to relevant staff

• Coordinate and manage relationships with registrars campus data clerks special programs HR business office and curriculum staff to ensure aligned data practices

• Provide training coaching and ongoing professional development on data coding compliance and reporting for campus and central office personnel

• Conduct internal audits spot-checks and data reviews (e.g. attendance enrollment discipline course coding leavers) to ensure compliance with TEA and federal laws

• Create dashboards metrics and visualizations to monitor data quality district trends early warning indicators and compliance status

• Produce regular reports and analyses for district leadership school boards and stakeholders showing data accuracy trends and compliance risk areas

• Support the registrar / records office in transcript evaluation transfer credit coding Texas Records Exchange (TREx) graduation audit and archival records in line with state policy

• Facilitate coordination across systems (SIS HRIS finance assessment systems) to ensure proper data integration security and alignment

• Establish and manage a calendar of reporting deadlines submission windows verification periods and error resolution cycles

• Lead or contribute to corrective action plans remediation efforts and root cause analyses for recurring data integrity issues

• Participate in cross-functional teams (e.g. curriculum assessment finance) to integrate compliance into district initiatives

• Maintain confidentiality data security and appropriate access controls for sensitive student and staff information

• Stay current on federal and state legal/regulatory changes affecting education data (FERPA ESSA state statutes)

• All other duties as assigned

QUALIFICATIONS

• Masters degree (Preferred)

• Proven success in district leadership.

• Deep knowledge of data analysis and quality assurance strategies.

• Strong interpersonal coaching and communication skills.

• Demonstrated ability to analyze data and translate insights into action plans.

• Experience working with diverse student populations parents and other stakeholders

OHER POSITION REQUIREMENTS

• Ability to adjust the eye to bring an object into focus; judge distance (close and distant); reach with arms extended and use hands to manipulate the keyboard smart board and other classroom technology.

• Ability to lift/carry up to 25 pounds including but not limited to books paper and instructional materials/supplies.

• This position requires frequent standing walking sitting bending kneeling and/or the ability to be mobile.

• Ability to travel throughout the district and city as needed by means of personal/private or public transportation in compliance with the states department of motor vehicle and/or public transportation laws.

EXPECTED KNOWLEDGE SKILLS AND ABILITIES:

• Ability to build and sustain positive collaborative relationships both internally and externally

• Knowledge of federal state and local educational goals and objectives

• Knowledge of statutory and regulatory requirements in area of responsibility

• Ability to interpret laws rules and policies

• Ability to supervise people

• Ability to plan and present information to a variety of audiences

• Ability to facilitate various size groups using facilitative leadership skills

• Skills in written and oral communication planning and organization

• Knowledge of current educational trends methods research and technology

• In-depth knowledge of assigned program and service area

• Ability to collect analyze and interpret data

• Ability to work independently

• Proven research and analytical skills

• Strong communication public relations and interpersonal skills

• Ability to be self-directed

ACKNOWLEDGEMENT

I have carefully read and understand the contents of this position description. I understand the responsibilities requirements and duties expected of me. I understand this is not necessarily an exhaustive list of responsibilities skills duties requirements efforts or working conditions associated with the position. While this list is intended to accurately reflect the current position the employer reserves the right to revise the functions and duties of the position or to require that additional or different tasks be performed as directed by the employer.

I understand that I may be required to work overtime different shifts or hours outside the normally defined workday or workweek. I also understand that this position description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time and for any reason and the employer has a similar right.

Southwest Public Schools is an Equal Opportunity compliance with the Americans with Disabilities Act we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer. Southwest Public Schools does not and shall not discriminate on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status in any of its activities or operations.

This description describes the general responsibilities and requirements for the stated position and in no way is an exhaustive list. Southwest Public Schools maintains the right to assign or reassign responsibilities to this position at any time.

Required Experience:

Unclear Seniority