Executive Assistant

Sydney - Australia

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Our Company

Changing the world through digital experiences is what Adobes all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images videos and apps and transform how companies interact with customers across every screen.

Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization and we know the next big idea could be yours!

The Opportunity

Join Adobes Digital Experience Organisation as a trusted partner to senior sales this pivotal role youll provide high-level administrative and operational support ensuring our leaders can focus on driving strategic objectives. This is a rare and highly visible opportunity for an experienced Executive Assistant who thrives in a fast-paced dynamic environment and takes pride in delivering excellence.

What Youll Do

Executive Support
- Manage complex and dynamic calendars resolving conflicts and anticipating scheduling needs across time zones..
- Coordinate global travel logistics and itineraries ensuring seamless execution.
- Monitor triage and prioritise inboxes flagging urgent items drafting responses and ensuring timely follow-up on priority communications.
- Prepare and process expense reports purchase orders and vendor billing in compliance with Adobe policies.

Communication & Coordination
- Draft edit and distribute leadership communications staff updates and quarterly All Hands content. Maintain organisational charts distribution lists and other key team resources.
- Act as a trusted liaison between leaders cross-functional teams and other Executive Assistants across the business.
Project & Event Management
- Plan and execute team events leadership offsites and large-scale meetings with both internal and external stakeholders.
- Partner with leaders to support special projects and strategic initiatives.
- Support onboarding for new hires including workspace setup and systems access.
Operational Excellence
- Partner with operations and leadership to maintain business cadences including staff meetings QBRs planning cycles and leadership rhythms.
- Oversee logistics for hybrid and virtual meetings ensuring high quality audio/visual and digital engagement.
- Continuously look for ways to improve processes streamline workflows and increase efficiency across the team.

What You Bring

46 years of experience supporting senior executives in a fast-paced global environment.
Exceptional organisational and prioritisation skills with the ability to manage multiple shifting deadlines.
Strong business acumen discretion and professionalism when handling confidential information.
Advanced proficiency with Microsoft 365 (Outlook PowerPoint Excel Word Teams) and familiarity with collaboration tools (SharePoint Slack OneDrive).
Familiarity with Adobe tools Copilot Workday and Concur (or similar expense and HR systems).
A proactive and resourceful mindset with a passion for building relationships anticipating needs and driving efficiency.
Excellent written and verbal communication skills with confidence to interact at all levels.
Flexibility and adaptability to shifting priorities with occasional travel for events or conferences.

Adobe for All

Adobe strives to create an environment where our employees can do their best work and drive their career growth and development based on their personal goals. From fair-pay practices to Employee Networks and programs designed to make everyone feel included were committed to fostering a diverse and inclusive workplace for all.

Take the plunge and jump in

Liking what you have read and keen to jump in Thinking you might not have all the skills we are looking for Just take the plunge and apply we know that by bringing together a diverse group of people we become so much better together. Wed love to see where we can help drive Creativity for All together.

Adobe Australia acknowledges Traditional Custodians of Country throughout Australia and recognises the continuing connection to lands waters and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures; and to Elders past present and emerging.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation

Adobe is proud to be anEqual Employment Opportunityemployer. We do not discriminate based on gender race or color ethnicity or national origin age disability religion sexual orientation gender identity or expression veteran status or any other applicable characteristics protected by law.Learn more.

Adobe aims to make accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process emailor call .

Required Experience:

Our CompanyChanging the world through digital experiences is what Adobes all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images videos...