Payroll Administrator & HR Specialist

Midland, MI - USA

Monthly Salary: Not Disclosed

Posted on: 16-10-2025

Vacancies: 1 Vacancy

Job Summary

Job Title: Payroll Administrator & HRSpecialist

Exemption Status/Test: Exempt/Administrative

Reports to: Director of Business and HR Services

Pay Grade: P3

Department: Business Services

Status: Full time

EDUCATION: Bachelors degree in a Business-related field (preferred)

QUALIFICATIONS:

Knowledge of local state and federal requirements relating to payroll issues and reports.
Knowledge of payroll accounting and auditing principles and practices; ability to maintain accurate and auditable records.
Knowledge of the Fair Labor Standards Act Family Medical Leave Act federal payroll tax reporting and the Teacher Retirement System of Texas.
Ability to use Excel and Word; ability to use 10-key by touch ability to perform data analysis.
Ability to work with numbers accurately and rapidly to meet established deadlines.
Punctual.
Utilize time efficiently and productively.
Organize work effectively.
Produce high-quality work.
Maintain confidentiality.
Display excellent public relations organizational communication and interpersonal skills.
Display ethical conduct.

RESPONSIBILITIES:

In this capacity the Payroll Administrator shall be directly responsible to the Director of Business and HR Services with the following specific duties:

Prepare the Region 18 Education Service Centers monthly payroll and submit necessary payroll reports to state and federal agencies.
Manage and reconcile timekeeping records for auxiliary staff.
Maintain workers compensation claims and files.
Prepare monthly Teacher Retirement System (TRS) reports.
Complete TRS service credit certifications.
Make funding changes and process in-house monthly charge-backs including payroll distribution telecommunication fees workers compensation/unemployment compensation expenses and building use fees.
Administer employee payroll benefit enrollments adjustments and terminations.
Train staff on payroll procedures and benefit options.
Reconcile monthly 3rd party statements with payroll deductions.
Maintain personnel records.
Respond to and complete verifications of employment (VOEs).

Coordinate offboarding processes for separating employees.

Collaborate with the Business Office staff on the Planning and Performance Management project.

Perform other duties as assigned.

JOB DEMANDS:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of the mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional statewide travel and out-of-state travel

Mental Demands: Work with frequent interruptions maintain emotional control under stress

Required Experience:

Job Title: Payroll Administrator & HRSpecialistExemption Status/Test: Exempt/Administrative Reports to: Director of Business and HR ServicesPay Grade: P3Department: Business ServicesStatus: Full timeEDUCATION: Bachelors degree in a Business-related field (preferred)QUALIFICATIONS:Kn...