Executive Administrative Assistant

Iselin, NJ - USA

Monthly Salary: Not Disclosed

Posted on: 28 days ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

Description

Join our dynamic team as an Executive Administrative Assistant where you will play a pivotal role in supporting key executives & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment providing comprehensive administrative support to our National Sales & Experience Strategy Executive and team.

As an Executive Administrative Assistant you are expected to be a partner to the executives and teams you will support. You should be flexible proactive efficient and a highly resourceful team player. You should possess strong administrative and organizational skills along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Job responsibilities:

Efficiently manage and coordinate active calendars for NS&ES Executive and team members (on occasion) ensuring optimal scheduling and prioritization of meetings and appointments
Effectively manage internal related activities such as meetings and communications with a high degree of professionalism accuracy and confidentiality
Exhibit effective communication by clearly articulating ideas in conversations and crafting concise well-structured emails that convey information accurately and professionally.
Arrange and manage intricate domestic travels ensuring seamless logistics and adherence to company policies.
Process invoices and expense claims ensuring compliance to the firms guidelines.
Organize and coordinate internal and external events including meetings conferences and team-building activities.
Foster strong relationships with key partners including other administrative assistants to create a collaborative and supportive work environment.

Required qualifications skills and capabilities:

Minimum of 3 years in a client facing role if not an administrative or executive assistant role
Strong proficiency in Microsoft Office Suite exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment can adeptly handle ambiguity.
Strong team orientation and the ability to build and maintain relationships with internal and external stakeholdersenthusiastic self-motivated calm and effective under pressure.
Excellent written and verbal communication skills with a keen attention to detail
Demonstrated discretion and good judgment in handling confidential information and executive-level matters a forward thinker who anticipates stakeholder needs.

Preferred qualifications skills and capabilities:

Ability to effectively organize and coordinate logistics for multiple internal events including hotel blocks conference space and meals
Highly comfortable with learning and adapting to new technologies and productivity tools.
Willingness to work flexible hours as dictated by the needs of the business.
3 years Event Planning Experience:Demonstrated experience in event planning (e.g. ordering event swag printing name badges and materials coordinating transportation logistics managing venue setup including audio/video requirements and scouting menus at various locations).
Budget Management and Reconciliation:Proven ability to manage and reconcile budgets throughout the year including proficiency in Excel for tracking expenses and generating budget reports. Experience with a focus on proactive financial oversight.
Advanced Calendar and Mailbox Management:Expertise in managing multiple calendars and coordinating schedules for multiple events. Proficient in handling and organizing communications across multiple mailboxes ensuring timely responses and prioritization of critical messages.

DescriptionJoin our dynamic team as an Executive Administrative Assistant where you will play a pivotal role in supporting key executives & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment providing comprehensive admini...

Description

Job responsibilities:

Efficiently manage and coordinate active calendars for NS&ES Executive and team members (on occasion) ensuring optimal scheduling and prioritization of meetings and appointments
Effectively manage internal related activities such as meetings and communications with a high degree of professionalism accuracy and confidentiality
Exhibit effective communication by clearly articulating ideas in conversations and crafting concise well-structured emails that convey information accurately and professionally.
Arrange and manage intricate domestic travels ensuring seamless logistics and adherence to company policies.
Process invoices and expense claims ensuring compliance to the firms guidelines.
Organize and coordinate internal and external events including meetings conferences and team-building activities.
Foster strong relationships with key partners including other administrative assistants to create a collaborative and supportive work environment.

Required qualifications skills and capabilities:

Minimum of 3 years in a client facing role if not an administrative or executive assistant role
Strong proficiency in Microsoft Office Suite exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment can adeptly handle ambiguity.
Strong team orientation and the ability to build and maintain relationships with internal and external stakeholdersenthusiastic self-motivated calm and effective under pressure.
Excellent written and verbal communication skills with a keen attention to detail
Demonstrated discretion and good judgment in handling confidential information and executive-level matters a forward thinker who anticipates stakeholder needs.

Preferred qualifications skills and capabilities:

Ability to effectively organize and coordinate logistics for multiple internal events including hotel blocks conference space and meals
Highly comfortable with learning and adapting to new technologies and productivity tools.
Willingness to work flexible hours as dictated by the needs of the business.
3 years Event Planning Experience:Demonstrated experience in event planning (e.g. ordering event swag printing name badges and materials coordinating transportation logistics managing venue setup including audio/video requirements and scouting menus at various locations).
Budget Management and Reconciliation:Proven ability to manage and reconcile budgets throughout the year including proficiency in Excel for tracking expenses and generating budget reports. Experience with a focus on proactive financial oversight.
Advanced Calendar and Mailbox Management:Expertise in managing multiple calendars and coordinating schedules for multiple events. Proficient in handling and organizing communications across multiple mailboxes ensuring timely responses and prioritization of critical messages.

Key Skills

Time Management
Microsoft Office
Organizational skills
Microsoft Outlook
Microsoft Word
QuickBooks
Office Experience
Personal Assistant Experience
Microsoft Powerpoint
Microsoft Excel
Administrative Experience
Microsoft Outlook Calendar

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About Company

JPMorganChase

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans ov ... View more

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