Contracts & Grants Officer

Primary Responsibilities:

• Review incoming and outgoing legal instruments and modifications (including award agreements subaward agreements pre-teaming agreements teaming agreements sub-contracts etc.) and conduct regulatory research to ensure compliance with donor requirements local laws and Ipas policies.
• Oversee the setup maintenance modifications and closeout of awards and projects in Ipass Enterprise Resource Planning system (Workday).
• Develop and deliver tailored training resources and materials to strengthen the capacity of global and local teams and relevant stakeholders across the network in contracts grants subgrants and related compliance matters.
• Facilitate and coordinate handoff meetings to share relevant award information with implementing teams.
• Collaborate with program and procurement teams in negotiating contracts and subawards terms and conditions to ensure compliance and mitigate risks by providing advice on language and approach.
• Develop and implement strategies to address potential challenges and issues during the life cycle of contracts and grants.
• Explore opportunities for innovation in contracts and grants management processes leveraging technology and best practices to enhance efficiency and effectiveness.
• Identify and implement process improvements to streamline workflows and balance risk with Ipass shared leadership and network philosophies.
• Ensure that the award review process is conducted in accordance with established processes and procedures and contact consultants when expert advice is required.
• Develop and disseminate tools policies and best practices to ensure consistent application of donor terms globally. Oversee their integration into subawards and grants providing strategic guidance to maintain compliance mitigate risks and align with organizational standards.
• Serve as focal point for providing support to other nodes during audits and due diligence processes with respect to donor awards.
• Assist program managers and other stakeholders with contract terms Workday functionality and Award Library-related questions.
• Maintain Ipass Award Library and internal award trackers.
• Other duties as assigned.

Minimum:

• Bachelors degree in business administration or a related field.
• Minimum of 5 years of experience in contracts and grants management and project management within the nonprofit sector.
• In-depth knowledge of donor requirements and industry best practices related to contract and grant management.
• Experience in management of sub-awards and/or international development project management experience.
• Professional experience working for international nonprofit organizations. Demonstrated expertise in designing and conducting training and other capacity-building initiatives.
• Experience drafting organizational policies and procedures
• Strong negotiation analytical and critical thinking skills.
• Excellent communication and interpersonal skills.
• Proven ability to work collaboratively in a team-oriented environment.
• Proficient in Microsoft Office Suite.
• English language fluency

Preferred:

• Experience using Workday or similar management ERP system.
• Experience with operational and project management principles.
• International development experience
• Ability to work in Spanish French or Portuguese.

Competencies:

• Knowledge and experience in relation to training capacity building and cross-cultural communication
• Working knowledge of grants and project management

Ipas is strongly committed to providing a work environment that is free from all forms of harassment discrimination and inequity. We recruit employ train promote and compensate our personnel without regard to race age sex religion national origin color creed ancestry citizenship caste ethnicity regional identity tribal identity marital status veteran status disability genetic information gender identity transgender status sexual orientation or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.