Executive Assistant
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
At Portage Point Partners (Portage Point) you are not a cog in a legacy machine you are shaping strategy influencing outcomes and being rewarded for driving impact. Backed by New Mountain Capital Portage Point is recognized for accelerated growth and is consistently featured in rankings fromInc.5000The Financial TimesandConsulting Magazine. This recognition is a testament to our focus on excellence intensity and pace and ability to attract blue chip talent committed to delivering best-in-class outcomes. Our cross-functional platform spans the full business lifecycle and offers middle market clients integrated solutions across Transaction Advisory Services (TAS) Transaction Execution Services (TES) Office of the CFO (OCFO) Valuations (VAL) Performance Improvement (PI) Interim Management (IM) Investment Banking (IB) and Turnaround & Restructuring Services (TRS).
The Delivery Enablement (DE) team powers Portage Points growth as a scalable high-quality operational backbone. Including Commercial Strategy Data Analytics Delivery Excellence Finance & Accounting Human Resources Marketing Operations and Talent Acquisition the DE team drives excellence efficiency and automation across every practice line.
As part of the Delivery Enablement (DE) team the Executive Assistant (EA) plays a pivotal role in supporting senior leadership and enabling operational excellence across the organization. This individual provides proactive high-level administrative and strategic support to a group of Practice Line Leaders (PLLs) and Managing Directors (MDs) helping them focus on the firms most critical priorities. We are seeking a driven adaptable professional who thrives in a fast-paced dynamic environment someone who can anticipate needs solve problems independently and contribute to the firms culture of excellence.
Responsibilities
- Provide proactive administrative and strategic support to PLLs and MDs including complex calendar management and prioritization across multiple time zones
- Coordinate domestic and international travel logistics ensuring seamless itineraries and contingency planning
- Act as a key liaison between MDs internal teams and external stakeholders to facilitate communication and decision-making
- Prepare and organize materials and logistics for meetings presentations and strategic discussions; ensuring timely follow-up on action items and deliverables
- Maintain and update CRM (Intapp) data to support relationship management and business development efforts
- Track and manage key operational rhythms firm initiatives and leadership priorities to ensure alignment with firm goals
- Support confidential projects prepare correspondence and manage information flow with discretion and judgment
- Anticipate needs and identify opportunities to increase MD effectiveness and efficiency
- Contribute to creating a high-performing and inclusive culture
- Share and manage best practices
- Additional duties as assigned
Qualifications
- Bachelors degree from a top undergraduate program
- Located or willing to self-relocate to New York
- Invested in a team-based culture and motivated to collaborate in office four days per week
- Four plus years of experience as an Executive Assistant at an investment bank private equity firm or top tier consultancy
- Superior written and verbal communication skills including strong e-mail etiquette
- High degree of maturity with a proven ability to interact with senior executives team members and external partners
- Experience with a customer relationship management system preferred
- Ability to successfully work in a small collaborative team environment
- Effectively communicates analysis through Microsoft Word Outlook and PowerPoint including high-quality messaging structure and formatting
- Eagerness to be responsive at all times
- Proven track-record of success in high pressure time-constrained environments
- Top-tier organizational skills and attention to detail
- Self-starter and entrepreneurial spirit
$95000 - $125000 a year
In accordance with pay transparency laws in the City of New York and the State of California Portage Point provides a good-faith cash compensation range for this position. This range represents the cash compensation (base plus bonus) that the firm reasonably expects to pay upon hire based on good-faith and reasonable estimate at the time of posting. The final compensation within this range will depend on the candidates qualifications education training experience and addition to cash compensation Portage Point may offer comprehensive benefits and equity participation which are not reflected in the pay range above.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
