Payroll & Benefits Manager

Austin, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Everlywell is a digital health company pioneering the next generation of biomarker intelligencecombining AI-powered technology with human insight to deliver personalized actionable health answers. We transform complex biomarker data into life-changing insightsseamlessly integrating advanced diagnostics virtual care and patient engagement to reshape how and where health happens.

Over the past decade Everlywell has delivered close to 1 billion personalized health insights transforming care for 60 million people and powering hundreds of enterprise 2024 alone an estimated 1 in 86 U.S. households received an Everlywell test solidifying our spot as the #1 at-home testing brand in the country. And were just getting started. Fueled by AI and built for scale were breaking down barriers closing care gaps and unlocking a more connected healthcare experience that is smarter faster and more personalized.

PAYROLL & BENEFITS MANAGER

The Payroll and Benefits Manager oversees payroll and benefits administration across Everlys entities and localities in the United States. This role ensures that all payrolls are processed accurately and on time maintains compliance with applicable laws and regulations and manages employee benefits programs to support Everlys mission of empowering better health (group health dental vision short-term and long-term disability life insurance accident plan health savings plan flexible spending plan retirement plans etc.).. The Manager partners closely with HR and Finance to design efficient processes support employees and enhance the overall total rewards experience.

Payroll Leadership

Own and manage end-to-end payroll processing across multiple entities and jurisdictions ensuring accuracy compliance and timeliness.
Develop document and continuously improve payroll policies procedures and internal controls.
Serve as the primary point of contact with payroll vendors and tax authorities; manage relationships contracts and service delivery.
Oversee & manages tax setup multi-state registration and compliance with evolving federal state and local wage laws.
Partner with Finance on payroll accounting reconciliations and reporting to ensure accurate financial results.
Lead quarterly and annual payroll-related audits including 401(k) workers compensation and year-end filings.
Monitor and maintain employee records and pay data in the HRIS to ensure accuracy and confidentiality.

Benefits Administration

Manage the day-to-day administration of Everlys benefits programs including health dental vision disability life insurance HSA/FSA and 401(k).
Partner with brokers and carriers to manage renewals open enrollment and plan implementations.
Ensure compliance with all benefits-related regulations (ACA COBRA ERISA HIPAA etc.).
Conduct quarterly and annual reconciliations of benefits billing payroll deductions and vendor invoices.
Support employees with benefits questions and issues ensuring a high level of service and clarity in communication.

Cross-Functional Partnership & Support

Collaborate with HR and Finance leaders on compensation rewards and workforce planning initiatives.
Act as a subject matter expert on complex pay or benefits matters providing guidance to leaders and employees.
Facilitate the onboarding of new hires & contractors into our HRIS & corresponding systems as appropriate (401k vendor; Compliance Training vendor etc.).
Partner with Legal and Compliance teams to ensure all payroll and benefits programs meet federal and state regulatory standards.
Leads or contributes to special projects supporting HR Operations and organizational growth.
Analyzes payroll and benefits data to identify trends enhance compliance and inform total rewards strategy.

Who You Are

68 years of experience in payroll administration.
Deep understanding of multi-state payroll tax regulations and payroll systems.
Knowledge of all pertinent federal and state regulations filing and compliance requirements both adopted and pending affecting employee benefits programs including the ACA ERISA COBRA FMLA ADA Section 125 workers compensation Medicare OBRA and Social Security and DOL requirements.
Experience administering employee benefits programs and managing vendor relationships.
Familiarity with HRIS and financial systemsStrong analytical skills and attention to detail with the ability to identify process improvements.
Excellent communication organization and collaboration skills.
Ability to handle sensitive information with discretion and maintain confidentiality.
Comfortable working both independently and collaboratively in a fast-paced environment.
Certified Payroll Professional (CPP) or HR certification preferred.

Required Experience:

Manager