OFFICE SPECIALIST, Opt. 2 (UMP)
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Job Location:
Pontiac, MI - USA
Monthly Salary:
$ 4414 - 5926
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Requisition ID:50525
Position Title: Office Specialist Opt. 2 (UMP)-Division of Patrol Troop 5
Closing Date: 10/22/2025
Agency:Illinois State Police
Class Title:OFFICE SPECIALIST - 30080
Skill Option:Keyboarding - Clerical - UMP Certificate
Bilingual Option:None
Salary: Anticipated Starting Salary $4414 Monthly: Full Range $4414-$5926
Job Type: Salaried
Category:Full Time
County: Livingston
Number of Vacancies: 1
Bargaining Unit Code:RC028 Paraprofessional Human Services Employees AFSCME
Merit Comp Code:
- This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
- All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
- Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something bigger something that touches the lives of every person who calls Illinois matter what state career youre looking for we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
As an Office Specialist for the Division of Patrol-Troop 5; develops complex multi-program record and report applications; develops and keyboards complex multi-program record and report applications utilizing knowledge of Windows Internet Explorer and Microsoft Office Suite including Access Excel Teams Outlook and Word; creates keyboards and edits correspondence memos and other original text; serves as Troop liaison to Department of Innovation & Technology for email updates and distribution groups; compiles and provides information to States Attorneys offices Circuit Clerks Office and Probation Office; serves as Troop liaison between the Troop and county States Attorneys Office and Circuit Clerks Office. This includes video requests report requests and relaying subpoenas to officers; retrieves crash report documentation and field reports from the TraCS and iCase program for processing and dissemination; processes all incoming and outgoing mail including updating and balancing postal meter and creates and maintains electronic and paper file systems; creates and maintains electronic and paper file systems; disseminates various documents to outside agencies; creates and maintains frequently used address labels business cards and other documentation for Troop daily operations; receives invoices for Troop expenditures and enters information into SAP program; enters overtime into a database for monthly report to Central Patrol Command; answers and assists sworn and code personnel with paperwork including group insurance workers compensation FMLA deferred compensation etc and forwarding documentation to the appropriate personnel.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity Service and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- Performs complex specialized paraprofessional and technical functions.
- Responds to telephone and email inquiries and retrieves documentation and video recordings as appropriate.
- Performs a variety of clerical functions.
- Performs a variety of paraprofessional duties in the flow and processing of personnel transactions.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to two (2) years of secretarial/business college and one year of office experience or completion of high school and three years of office experience or three years of independent business experience.
- Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
- Requires skill in keyboarding accurately at thirty (30) wpm.
Preferred Qualifications
- Prefers two (2) years of experience with office practices and procedures.
- Prefer two (2) years of experience with composition grammar spelling and punctuation.
- Prefers one (1) year of experience with arithmetic computations.
- Prefers two (2) years of experience with manual and automated office equipment.
- Prefers two (2) years of experience with agency programs rules and regulations.
- Prefers two (2) years of experience in instruct guide and train others.
- Prefers two (2) years of experience in establishing and developing written instructions and procedures.
- Prefers two (2) years of experience with understanding of ISP Policy ADM 102 and the Freedom of Information Act.
Conditions of Employment
- Requires successful completion of an ISP background check.
- Requires a negative drug screening.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.
Benefits Package
The Illinois State Police offers a robust benefit package including:
- Flexible work schedules in many program areas
- Health life vision and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours:Monday-Friday 8:30am-5:00pm
Work Location:800 S Old Airport Rd Pontiac Illinois 61764-9688
Agency Contact:
Posting Group: Office & Administrative Support
This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles. To utilize upward mobility contractual rights for this position employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
- Use the Apply button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
- Non-State employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
- If you have questions about how to apply please see the following resources:
- State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
- Non-State employees: click Application Procedures in the footer of every page of the website.
- The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
Key Skills
- Sales Experience
- Crane
- Customer Service
- Communication skills
- Heavy Equipment Operation
- Microsoft Word
- Case Management
- OSHA
- Team Management
- Catheterization
- Microsoft Outlook Calendar
- EHS
