Executive Assistant to the Office of Advancement
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Job Location:
Conway, AR - USA
Yearly Salary:
$ 40000 - 45000
Posted on:
27 days ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant to the Office of Advancement
Hendrix College is seeking a full-time 12-month Executive Assistant to the Office of Executive Assistant provides high-level administrative support to the Vice President for Advancement and the Advancement team. This role is essential in ensuring the smooth operation of the office managing communications coordinating schedules and supporting donor relations and fundraising efforts. The Executive Assistant serves as a key liaison between internal departments external stakeholders and the colleges leadership.
Key Responsibilities:
Manage the Vice Presidents calendar travel arrangements and meeting logistics.
- Prepare and edit correspondence reports presentations and other documents.
- Coordinate donor meetings events and stewardship activities.
- Maintain confidential records and donor databases with accuracy and discretion.
- Assist with gift processing and acknowledgment letters.
- Support planning and execution of advancement events including alumni gatherings and fundraising campaigns.
- Serve as a point of contact for internal and external inquiries related to advancement.
- Track and reconcile budgets invoices and expense reports.
- Collaborate with other departments to support strategic initiatives and cross-functional projects.
- Perform other duties as assigned to support the mission of the Advancement Office.
Qualifications:
- Bachelors degree preferred.
- Minimum of 35 years of administrative experience preferably in a nonprofit or higher education setting.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and donor management systems (e.g. Slate Jenzabar).
- Ability to handle sensitive information with discretion and professionalism.
- Commitment to the mission and values of Hendrix College.
- A valid drivers license is required.
Work Environment:
- Office-based with occasional evening or weekend events.
- Fast-paced collaborative environment requiring flexibility and initiative.
Consideration of applicants will begin immediately and continue until the position is filled. Applications should include a letter of application and a resume with contact information for two professional references and two employment references. The salary range is $40000-$45000 per year commensurate with education and experience. Applications can be submitted at Questions about this position can be submitted to
Hendrix College strives to maintain an environment free from discrimination and harassment where members of the Hendrix Community treat each other with respect dignity and courtesy. The College adheres to the principle of equal educational and employment opportunity without regard to age race color religion gender disability sexual orientation gender identity or expression genetic information or national origin.
Required Experience:
IC
Key Skills
- Anti Money Laundering
- Design Engineering
- Lounge
- Information Management
- Deputy
About Company
A private liberal arts college in Conway, Arkansas, Hendrix College consistently earns recognition as one of the country’s leading liberal arts institutions, and is featured in Colleges That Change Lives: 40 Schools That Will Change the Way You Think About Colleges. Its academic quali ... View more
