Senior Account Clerk (1632) (As-Needed) Finance and Accounting San Francisco Recreation and Parks

Under general supervision performs difficult bookkeeping and financial record keeping operations within complex accounting systems and may direct the work of a small clerical staff. Incumbents interpret enforce and carry out existing policies and procedures relative to financial record keeping activities; make regular contacts with other departmental personnel and the general public in connection with bookkeeping and financial operations; prepare and maintain a variety of complex financial and bookkeeping records and reports; post adjust and balance entries to ledgers; verify the correctness of accounting documents; respond to inquiries and provide financial information; organize and file source documents; perform operations involving automated accounting systems and spreadsheet programs and perform related duties as required.

Essential Functions:

1. Performs difficult bookkeeping and financial record-keeping operations within complex accounting systems in order to ensure accurate balances and available budgeted funds.

2. Posts adjusts and balances entries to subsidiary ledgers by searching out details and reconciling account discrepancies.

3. Verifies correctness of accounting documents by comparing postings to source documents and checking calculations for accuracy.

4. Responds to inquiries and provides financial information to other units individuals and the general public regarding the status of accounts payments issuance of checks and availability of balances by extracting information from documents and answering questions.

5. Organizes and files source documents according to accepted practice.

6. Performs tasks in software related to accounting including databases automated accounting systems spreadsheets and word processing.

7. Calculates encumbered balances of blanket purchase orders and contract orders to ensure that funds are available for payment.

8. Identifies discrepancies between departmental records and the Citys accounting system.

9. Assists in the compilation of financial data for accounting and financial purposes.

10. Prepares accounting documents including requisitions for purchase orders journal entries encumbrances and payment documents.

11. Performs mathematical calculations such as addition subtraction multiplication and division in order to arrive at correct balances when working on financial and accounting matters such as cost records deposits expenditures allocations taxes and penalties.

12. Reconciles bank statements and revolving fund balances.

13. Prepares basic financial schedules and reports using spreadsheet programs such as Lotus Excel and QuattroPro.

14. May direct the work of a small clerical staff.

15. Performs other related duties as assigned.

Please note that incumbents in this classification may be required to perform duties as listed in the class specification 1632 -Senior Account Clerk City and County of San Francisco ().   

Qualifications :

Minimum Qualifications:

Experience:

Eighteen (18) months (equivalent to 3000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records deposits expenditures allocations) bookkeeping and/or financial record keeping. Such experience typically includes verifying correctness of financial documents; maintaining expenditure records; and reconciling subsidiary accounts

Substitution:

15 semester units (or equivalent quarter units) of coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for up to six (6) months of the required experience as described above.

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when applicants are referred for hiring.

• Accounts Payable experience.
• Working knowledge of the Citys PeopleSoft Financial System.
• Strong work ethic interpersonal oral and written communication skills.
• Excellent analytical reconciliation and organizational skills.
• Self-starter a team player and detailed oriented.
• Ability to prioritize multiple and competing assignments to meet deadlines. Flexibility and adaptability.

Verification of Experience and Education:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

Note: Falsifying ones education training or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the City and County of San Francisco.

Selection Process:

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be used to determine candidates qualifications.  Only those applicants who most closely meet the needs of the Department will be invited to move forward in the selection process. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Additional Information :

Appointment Type: Temporary Exempt (TEX) as-needed appointment.  This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. No City health or retirement benefits are available due to the temporary nature of the position.  

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams 
• Right to Work
• Copies of Application Documents
• Diversity Statement

Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit Careers with purpose City and County of San Francisco () and begin the application process.

• Select the Apply Now button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and therefore it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking applicants should set up their email to accept CCSF mail from the following addresses @ and @. 

Applicants will receive a confirmation email from  that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Race and Social Equity Statement
We believe that parks and open space in San Francisco provides the opportunity to model equitable access for all.  With this belief San Francisco became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park. The Recreation and Park Departments goal is to close the gaps and improve equity and access to quality parks and open space and recreation activities for historically marginalized communities.

We envision a department that proactively infuses racial and social equity in its internal operations.  With a multi-disciplinary team of talented individuals - gardeners recreation leaders park rangers custodians craft shop personnel park and recreation managers and more the department is committed to doing its part to provide equitable access to parks and programs for all the communities we serve to enjoy as well as foster a work environment where our differences are celebrated and everyone has what they need to thrive regardless of their race age ability gender sexual orientation ethnicity or country of origin.

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Part-time