Event Specialist

This role is based in our Boulder CO office 

New Hope Network is seeking an Event Specialist for its Health & Nutrition in-person events specifically Natural Products Expo West and Newtopia Now. The Event Specialist will support and execute various parts of the events to help drive efficiency and growth of the events. This position is best suited to a creative self-motivated and confident individual who has a strong ability to multitask is happy to work individually and as part of a team and who is willing to fully immerse themselves in the events community.

Core Responsibilities:

Meeting Space Management

• Oversee affiliate meeting requests across all contracted hotel properties.
• Strategically allocate and coordinate meeting room inventory throughout the campus including Hilton Marriott and Anaheim Convention Center facilities.
• Administer Private Appointment Rooms (PARs) and Hosted Buyer meeting spaces collaborating with Sales and Operations teams to ensure optimal utilization.

Strategic Partnerships & Trade Relations

• Collaborate with the Health and Nutrition Partnerships Team to maintain current and accurate partnership agreements.
• Serve as primary liaison for Partner Programs coordinating cross-functionally with Operations Sponsorship Marketing and Sales departments to deliver program elements according to established specifications.
• Establish program requirements and ensure proper execution within budgetary parameters
• Collect logos and coordinate with Marketing to maintain consistency of Partner Programs information across all platforms including website email communications and event agendas.
• Process financial documentation for partnership arrangements.
• Oversee partnership budget management including regular forecast updates and financial tracking.

Misc.

• Internal Housing Block: Assist in the management of our internal housing block by tracking requests and facilitating approvals for group housing requests.
• Assist with the testing of event technology platforms to ensure show initiatives are properly implemented.
• Other duties as assigned.

Qualifications :

• Bachelors degree in related field (preferably event planning marketing hospitality and/or business).
• Highly organized detail oriented and able to execute demanding simultaneous multi-show deliverables in a mutable environment.
• Requires strong communication skills professionalism positive attitude and ability to work with clients vendors and internal team members.
• Experience with Microsoft Office Salesforce Swapcard and Event Registration Systems Convention Data Services (CDS) is a plus.
• Ability to work independently as well as part of a team while delivering accurate and on time results. 
• Travel to conferences and tradeshows is approximately 2-4 times per year.
• Must be able to be on your feet for 12 hours per day during shows.

Additional Information :

We believe that great things happen when people connect face-to-face. Thats why we work in-person with each other or with customers and partners three days a week or more. When youre not spending time together in one of our offices or other workplaces like at an Informa event you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at

Our benefits include:

• Great community: a welcoming culture with in-person and online social events our fantastic Walk the World charity day and active colleague groups and networks promoting a positive supportive and collaborative work environment
• Broader impact: take up to four days per year to volunteer with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When its time for the next step we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years plus 10 national holidays a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits including a 401k match health vision and dental insurance parental leave and an ESPP offering company shares at a minimum 15% discount
• Strong wellbeing support through EAP assistance mental health first aiders free access to a wellness app and more
• Recognition for great work with global awards and kudos programs
• As an international company the chance to collaborate with teams around the world

The salary range for this role is $55000- $62000 based on experience. 

This posting will automatically expire on October 31 2025.

Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and or in the advertised position please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information.

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Remote Work :

No

Employment Type :

Full-time