Sr. Office Coordinator & Executive Personal Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Sr. Office Coordinator & Executive Personal Assistant
We are looking for an Sr. Office Coordinator & Executive Personal Assistant to ensure the smooth running of our Milan headquarters and create a welcoming efficient and inspiring workplace. Reporting to the Managing Director of Rituals Italy you will play a key role in office operations employee engagement and executive support.
Key responsibilities
Oversee day-to-day office management (reception mail deliveries suppliers storage office code of conduct)
Coordinate office services and suppliers (cleaning couriers plants Lyreco IT equipment supplies)
Organize internal events and team activities including monthly Sharing Breakfasts
Support travel arrangements (Egencia bookings visitors logistics catering restaurants transport)
Assist the Training team (booking facilities shipping products/supplies sending invites preparing reports)
Provide administrative and operational support to the MD (travel expenses contract signatures meeting preparation/notes)
Manage invoices supplier payment and ensure compliance with procedures
Prepare Executive Committee presentations in English
What were looking for
5 years of experience in a similar role with strong organizational and multitasking skills
Excellent written and spoken communication in English
Positive proactive and collaborative mindset fostering a great workplace culture
High level of discretion and professionalism in handling sensitive information
Proficient in Microsoft Office MacBook environment; accounting knowledge is a plus
Qualifications :
What were looking for
5 years of experience in a similar role with strong organizational and multitasking skills
Excellent written and spoken communication in English
Positive proactive and collaborative mindset fostering a great workplace culture
High level of discretion and professionalism in handling sensitive information
Proficient in Microsoft Office MacBook environment; accounting knowledge is a plus
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
YOUR GREAT JOURNEY We have great ambitions and need great employees to realize them. Training and development are important tools in giving our customers the ultimate Rituals experience. Learning should be relevant and fun for everybody, and we encourage our employees to grow both pe ... View more
