Invoicing & Collections Specialist Eurofins Experchem Laboratories, Inc.

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Eurofins Experchem Laboratories is seeking a detail-oriented and results-driven Invoicing & Collections Specialist with a customer first attitude to join our team. The ideal candidate will have the right combination of skills to manage invoicing and collections processes efficiently ensuring timely and accurate billing and payment collection to support the financial health of our organization.

Key Responsibilities:

Generate accurate and timely invoices for laboratory services and products ensuring completeness by month-end.
Create credit notes when required and mail/email customer invoices and related reports.
Process and reconcile customer payments (cheques EFT credit cards) maintaining detailed records of all transactions.
Follow up regularly with internal teams to confirm work completed but not invoiced.
Build and maintain strong positive relationships with customers to facilitate smooth payments and timely dispute resolution.
Reach monthly collection and DSO targets through consistent communication and follow-up with customers via telephone and email.
Resolve billing discrepancies and invoicing disputes by coordinating with internal operations teams promptly and professionally.
Send customer statements for overdue accounts and maintain updated customer contact information.
Maintain and file customer records systematically.
Prepare and analyze accounts receivable reports identifying trends and recommending improvements.
Assist in month-end closing procedures financial reporting and support during annual external audits and reviews.
Provide weekly status updates to the Controller on collection progress and related issues.
Generate ad-hoc reports concerning accounts receivable and collection status as requested.
Collaborate across departments to ensure accurate billing information and compliance with company policies accounting principles and regulatory requirements.
Support the Controller with special projects as needed.

Qualifications :

Bachelors degree in Accounting Finance or related field
2-3 years of experience in full accounting preferably in a laboratory or scientific services environment
Proficiency in accounting software and advanced Excel skills
Experience with Microsoft Dynamics GP is an asset
Strong knowledge of invoicing and collections processes
Excellent communication skills both written and verbal
Demonstrated ability to manage time effectively and meet deadlines
Detail-oriented with a high level of accuracy in data entry and financial calculations
Ability to analyze financial data and generate comprehensive reports
Strong problem-solving skills and ability to work independently
Knowledge of laboratory billing practices is preferred
Exceptional computer skills with a high level of competence with MS Office (Outlook Word Excel) and LIMS (asset)

WORKING CONDITIONS:

This position will be working in an office environment where most of the time will be sitting at a desk working on a computer. Light-intermediate lifting requirements of no more than 30 lbs. Hazardous materials are handled using established safety procedures and appropriate PPE.

Additional Information :

At Eurofins we offer excellent full-time benefits including health & dental coverage life and disability insurance RRSP with 3% company match paid holidays paid time off.

Accommodation: Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request via the website at .

As a Eurofins employee you will become part of a company that has received international recognition as a great place to work. To learn more about Eurofins please explore our website at

We thank all applicants within commuting distance of GTA Ontario for showing an interest in this position. Only those selected for an interview will be contacted.

This posting is supported by AI technology to assist in screening candidates and resumes.

NO AGENCIES CALLS OR EMAILS PLEASE

Remote Work :

Employment Type :

Full-time

Key Responsibilities:

Generate accurate and timely invoices for laboratory services and products ensuring completeness by month-end.
Create credit notes when required and mail/email customer invoices and related reports.
Process and reconcile customer payments (cheques EFT credit cards) maintaining detailed records of all transactions.
Follow up regularly with internal teams to confirm work completed but not invoiced.
Build and maintain strong positive relationships with customers to facilitate smooth payments and timely dispute resolution.
Reach monthly collection and DSO targets through consistent communication and follow-up with customers via telephone and email.
Resolve billing discrepancies and invoicing disputes by coordinating with internal operations teams promptly and professionally.
Send customer statements for overdue accounts and maintain updated customer contact information.
Maintain and file customer records systematically.
Prepare and analyze accounts receivable reports identifying trends and recommending improvements.
Assist in month-end closing procedures financial reporting and support during annual external audits and reviews.
Provide weekly status updates to the Controller on collection progress and related issues.
Generate ad-hoc reports concerning accounts receivable and collection status as requested.
Collaborate across departments to ensure accurate billing information and compliance with company policies accounting principles and regulatory requirements.
Support the Controller with special projects as needed.

Qualifications :

Bachelors degree in Accounting Finance or related field
2-3 years of experience in full accounting preferably in a laboratory or scientific services environment
Proficiency in accounting software and advanced Excel skills
Experience with Microsoft Dynamics GP is an asset
Strong knowledge of invoicing and collections processes
Excellent communication skills both written and verbal
Demonstrated ability to manage time effectively and meet deadlines
Detail-oriented with a high level of accuracy in data entry and financial calculations
Ability to analyze financial data and generate comprehensive reports
Strong problem-solving skills and ability to work independently
Knowledge of laboratory billing practices is preferred
Exceptional computer skills with a high level of competence with MS Office (Outlook Word Excel) and LIMS (asset)

WORKING CONDITIONS:

This position will be working in an office environment where most of the time will be sitting at a desk working on a computer. Light-intermediate lifting requirements of no more than 30 lbs. Hazardous materials are handled using established safety procedures and appropriate PPE.

Additional Information :

At Eurofins we offer excellent full-time benefits including health & dental coverage life and disability insurance RRSP with 3% company match paid holidays paid time off.

Accommodation: Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request via the website at .

As a Eurofins employee you will become part of a company that has received international recognition as a great place to work. To learn more about Eurofins please explore our website at

We thank all applicants within commuting distance of GTA Ontario for showing an interest in this position. Only those selected for an interview will be contacted.

This posting is supported by AI technology to assist in screening candidates and resumes.

NO AGENCIES CALLS OR EMAILS PLEASE

Remote Work :

Employment Type :

Full-time

Key Skills

Sales Experience
Crane
Customer Service
Communication skills
Heavy Equipment Operation
Microsoft Word
Case Management
OSHA
Team Management
Catheterization
Microsoft Outlook Calendar
EHS

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About Company

Eurofins

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and the environment safer, healthier and more sustainable. From the food you eat to the medicines you rely on, Eur ... View more

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