Accounts Payable Agent

Tasks and Duties

• Review all service provider invoices for appropriate documentation provisions and approval prior to payment 
• Ensure proper and timely entry of invoices expense reports check requests etc. into financial systems
• Monitor and manage accounts including statement reconciliation to ensure the timely payment of all open invoices.
• Review data to identify unresolved payment issues gaps in internal and external processes and payment trends.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Effective communication with each vendor service provider and district on all open invoices with escalations on items that are at-risk or past due.
• Build and maintain strong collaborative relations with vendors and the internal network.
• Update internal systems with detailed notes listing actions and timely follow-up.
• Ensure service provider profiles are kept current and reflect corporate requirements 
• Respond to all service provider inquiries and reconcile vendor statements monthly and quarterly.
• Research reconcile and resolve invoice discrepancies 
• Responsible for check research and stop payment requests as outlined 
• Accountable for check stock and check security 
• Assist with month end closing by identifying any necessary reclassifications and accruals
• Assist with other projects ad-hoc data analysis and other tasks as assigned by the management team.
• Understanding of Expeditors systems to easily navigate resolve issues and perform outlined responsibilities 
• Display willingness without request to aid and assist team members 
• Works with internal customers in Operations to provide support and assist with cost accounting and billing
• Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.
• Provide visibility to high-risk areas and issues.

MUST BE LOCAL

Monday to Friday - 08:00am to 5:00pm

Qualifications :

• Technically proficient and have strong accounting analytical financial modeling and research skills
• Excellent organization skills and detailed-oriented
• Motivated self-starter and work with urgency
• Ability to thrive in a fast-paced and dynamic environment
• Proficient in MS Office applications (specifically Excel)
• Excellent written and oral English communication skills

Experience working with Microsoft Word Excel OneNote and Outlook

Additional Information :

Expeditors offers excellent benefits:

• Paid Vacation Holiday Sick Time
• Health Plan: Medical Prescription Drug Dental and Vision
• Life and Long Term Disability Insurance
• 401(k) Retirement Savings Plan (US only)
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Expected compensation range $22 to $36

Remote Work :

No

Employment Type :

Full-time