Workspace Coordinator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Purpose:
Facilitate and manage the day to day operations of Glen House. You will ensure the smooth and efficient running of the office facilities management and Health & Safety requirements. Creating a positive employee experience and maintaining a professional yet welcoming environment.
Workspace
- Manage the front desk to ensure it is always kept neat and tidy and all visitors in a friendly and professional manner
- Answer calls to the main switchboard ensuring that calls are forwarded or messages taken
- Ensure meeting rooms and general office spaces are kept tidy and presentable at all times
- Manage room booking calendars for Glen House
- Liaise with NEXT Facilities department to report faults via online system
- Maintain relationships and ensure competitive pricing with suppliers of office equipment consumables carriers and miscellaneous requirements.
- Create and ensure all Workspace information on Group Intranet is updated
- Maintain relationship with cleaning company as needed and report issues
- Manage facilities contracts for all waste including general waste cardboard sanitary and food
- Manage courier contracts with DHL Superior Logistics and Absolutely
- Support advise or redirect staff with their queries over IT mobiles landlines carriers etc.
- Liaise with recruitment on new starters needs
- Manage laptop record ensuring all employees have working equipment and all equipment is accounted for
- Manage administration expenses including invoices
- Budget tracking
- Book couriers and taxis as required
H&S
- Responsible for ensuring Glen House is a safe workplace environment without risk to health ensuring all areas are kept within H&S guidelines
- Collaborate with AP Coordinator to ensure all H&S policies procedures rules and regulations are adhered to reviewed updated and communicated in line with NEXT H&S procedures
- Ensure Fire Grab Bags and First Aid Boxes are stocked up at Glen House
- Investigate Log and report any H&S incidents
- Ensure E&W team maintain Fire Warden and First Aider levels for number of employeesarrange FA and FM training and gifting
- Quarterly update to FW & FA at Glen House
- Ensure employee allergies and workplace adjustments are recorded and accounted for
Required Experience:
IC
Key Skills
- Corporate Risk Management
- Electronics
- Infection Control
- Bakery
- ELV
- Accident Investigation
About Company
Lipsy is a London-based fashion brand that’s bold, dynamic, and always evolving. We create trend-led designs with a signature feminine edge, blending sophistication with unapologetic glamour. From statement-making eveningwear to effortlessly chic everyday looks, every piece is designe ... View more
