Student Finance Officer

Ballarat - Australia

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Responsible for a range of administrative functions including the processing of student fee refunds and agent commission payments.

Finance Mt Helen Campus
Part-time (0.8) fixed-term appointment until November 2026
HEW 5 - $79177 p.a. (pro-rata) plus up to 17% superannuation

Position closing date: 26/10/2025

Ranked number one university in Australia for First Generation Student Enrolments (Good Universities Guide 2022) and with top rankings in Victoria around student support social equity skills and employment we are driven to make difference to every student and the community providing lifelong learning skills and research locally regionally and globally.

With University and TAFE campuses in Ballarat Berwick Gippsland and the Wimmera we are positioned to provide pathways from vocational education and skills training through to higher education.

About the role

The Student Finance Officer is responsible for a range of administrative functions including the processing of student fee refunds and agent commission payments ensuring compliance with Government legislation University policy accounting timelines and contractual obligations. This role requires day-to-day financial operational support on purchasing and accounts receivable transactions to students and staff across Higher Education and TAFE.

You will:

provide accurate and timely advice in accordance with relevant policy procedure and legislation;
responsible for the end-to-end processing of student fee refunds in a timely manner;
responsible for assessing and processing agent commission payments ensuring the recording and maintenance of agent agreement information enrolment details and financial records; and
responsible for the accurate allocation monitoring and reporting of tuition fee scholarships and waivers.

About you

Reporting to the Senior Officer Student Finance you are required to show initiative accuracy attention to detail which are of utmost importance in this role. You will also develop and maintain working knowledge and application of information relating to the student lifecycle and relevant policy procedure and legislation.

You will possess:

knowledge of financial functions and processes;
ability to deliver quality customer service and quality assurance;
analytical and problem-solving skills including the ability to research interpret and evaluate information and data; and
the ability to establish collaborative and effective working relationships and liaise with a diverse range of stakeholders.

All University positions delivering education and/or services to children must hold a valid Working With Children Check (WWCC). Please refer to the position description for WWCC requirements.

How to apply

Please apply by Sunday 26 October 2025.

Applicants are required to submit a resume and a suitability statement.

View position description

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If you are experiencing technical difficulties with your application please email the Recruitment team or phone. Our position descriptions also list a contact person for job specific inquiries.

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Required Experience:

Unclear Seniority

Responsible for a range of administrative functions including the processing of student fee refunds and agent commission payments. Finance Mt Helen CampusPart-time (0.8) fixed-term appointment until November 2026HEW 5 - $79177 p.a. (pro-rata) plus up to 17% superannuationPosition closing date: 26/1...