SecretarialClerical Employee Full Year Full-time SEECE

This position is a full-time full year position currently located at the DIISD Administration Building Dickinson County. The selected candidate will be providing clerical support to both the Special Education and Early Childhood Education departments. The posting will close Wednesday October 15 2025 at 3:00 p.m. CDT for initial consideration.

Job Title: Secretarial/Clerical Employee

Report To: Directors of Early Childhood & Special Education

Position Type: Full-time; 260 days; 12 months

Union & FLSAStatus: ESP I Union; Non-Exempt

Compensation: Based on the ESP I Clerical Grid

Qualifications:

• Minimum requirements of High School diploma or equivalent.
• Two (2) years on the job secretarial/clerical experience preferred.
• High degree of proficiency in office procedures and protocols.
• Proficient in standard office equipment and word processing/business software applications and efficient use of current office technology.
• Excellent organizational skills.
• Good quality written and oral communication skills.
• Driving may be necessary for this position which would require a valid drivers license.

General Description:

The role of the secretarial/clerical employee is to provide quality services to the departments and work effectively with all constituents of the DIISD.

Essential Functions:

• Comply with all applicable ISD policies procedures rules regulations and Early Childhood Standards of Conduct.
• Promote good public relations by neat appearance of self and proper attitude.
• Ability to work effectively with staff parents children/students schools and community persons.
• Serve as main contact and consultant for the Child Plus Data System.
• Assist Directors Program/Department Supervisors and Service Area Coordinators with their duties in an efficient and professional manner and offer guidance and support to office staff.
• Maintain all child/student family and personnel information and records in a secure and confidential manner and perform all duties with respect for privacy and professionalism.
• Ability to communicate appropriately and effectively both orally and in writing.
• Performs duties of receptionist including: answering telephones expediting questions and requests in a courteous tactful prompt and appropriate manner greeting visitors and handling essential correspondence reports bulletins memos and other information pertinent to program/department operation.
• Ability to organize and maintain all required records reports and program documentation.
• Exemplary computer skills including but not limited to word processing data entry use of spreadsheets electronic documents and various data management systems.
• Assist with department grant development and data management and reporting requirements.
• Participate in ongoing professional development both formal and informal for enhancement of individual abilities skills and knowledge required for maximum job performance.
• Serve as backup to all ECE/SE Department secretarial/clerical employees as directed by administration.
• Assist in securing substitutes and maintain personnel attendance records.
• Organize and maintain charts and records for Early On and maintain Early On system per ISD and State requirement.
• Maintain immunization records for Early On and Special Education Classrooms.
• Able to effectively take direction as well as work independently and as a member of a team.
• Must have regular and reliable attendance.

Other Duties and Responsibilities:

• Serve as a positive role model for DIISD constituents demonstrating how to be a responsible citizen and productive member of society.
• Adhere to DIISD Code of Ethics.
• Ability to carry out other associated duties as assigned by administration

Additional Working Conditions:

• Occasional exposure to blood bodily fluid and tissue.
• With reimbursement may be required to use personal vehicle to perform job related functions.