Senior Administrative Assistant
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Job Location:
Jacksonville, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Join our dynamic team as a Senior Administrative Assistant in Specialty Sales where you will play a pivotal role in supporting key executives & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment providing comprehensive administrative support to our Specialty Sales organization.
As a Senior Administrative Assistant you are expected to be a partner to the executives and teams you will support. You should be flexible proactive efficient and a highly resourceful team player. You should possess strong administrative and organizational skills along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.
Job responsibilities:
- Efficiently manage and coordinate active calendars for executives and team members ensuring optimal scheduling and prioritization of meetings and appointments
- Effectively manage internal related activities such as meetings and communications with a high degree of professionalism accuracy and confidentiality
- Exhibit effective communication by clearly articulating ideas in conversations and crafting concise well-structured emails that convey information accurately and professionally.
- Arrange and manage intricate domestic and international travels ensuring seamless logistics and adherence to company policies
- Process invoices and expense claims ensuring compliance to the firms guidelines.
- Organize and coordinate internal and external events including meetings conferences and team-building activities.
- Prepare high-quality reports presentations and internal communications utilizing advanced Microsoft Office skills (PowerPoint Excel)
- Foster strong relationships with key partners including other administrative assistants to create a collaborative and supportive work environment
Required qualifications skills and capabilities:
- Minimum of 3 years in a client facing role if not an administrative or executive assistant role
- Strong proficiency in Microsoft Office Suite exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment can adeptly handle ambiguity
- Strong team orientation and the ability to build and maintain relationships with internal and external stakeholdersenthusiastic self-motivated calm and effective under pressure
- Excellent written and verbal communication skills with a keen attention to detail
- Demonstrated discretion and good judgment in handling confidential information and executive-level matters a forward thinker who anticipates stakeholder needs
Preferred qualifications skills and capabilities:
- Highly comfortable with learning and adapting to new technologies and productivity tools;
- Willingness to work flexible hours as dictated by the needs of the business
- Experience in client-facing roles within a multinational firm
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans ov ... View more
