Records And Information Mgmt Liaison (Technical Manager Iii)

Springfield, VT - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Requisition ID:50614 IPR# 25-00469
Closing Date: 10/21/2025
Agency:Department of Transportation

Position Title: TECHNICAL MANAGER III
Salary: Anticipated Starting Salary: $ 5055 Monthly; Full Range: $ 5055 - $ 8800 Monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: NR916 Pro Tech Teamsters

This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this positionMUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.

Why Work for Illinois

Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

This position provides records and information management planning services and implementation support. The incumbent is assigned oversight for specific areas of the department for the management of active inactive and vital hard copy electronic records and records retention consistent with established policies standards and best practices.

Essential Functions

Provide planning implementation and operational assistance in support of the departments Records and Information Management (RIM) program within assigned areas of the department.
Provide training regarding RIM processes in compliance with policies and procedures.
Identify opportunities for RIM process improvements.
Develop periodic reports by gathering and analyzing data and information related to the RIM program.
Assist with implementation management and testing plans to protect organizational vital records mission-critical records and information assets to protect business continuity plans.
Communicate department policies while promoting the value of RIM principles and best practices.
Perform duties in compliance with departmental safety rules. Perform all duties in a manner conducive to the fair and equitable treatment of all employees.
Perform other duties as assigned.

Minimum Qualifications

Completion of a bachelors degree majoring in Business Public Information Information Science Library Science Archives and Records Management or Management Information Systems (MIS) OR Completion of two years of college PLUS two years of experience in the field of records and information management OR Six years of experience in the field of records and information management.

Preferred Qualifications

Professional certification such as Certified Records Analyst (CRA) Certified Records Manager (CRM) or Information Governance Professional (IGP).
Thorough knowledge of state and federal records management regulations retention schedules and legal compliance requirements.
Hands-on experience with electronic records management systems (ERMS) document imaging technologies or enterprise content management platforms (e.g. DocuWare SharePoint OpenText).
Experience leading or supporting large-scale transitions from hard copy to electronic records in a government or similarly regulated environment.
Demonstrated ability to develop and deliver training to diverse user groups on RIM policies procedures and software.
Excellent organizational skills and attention to detail with the ability to manage multiple priorities and deadlines.
Effective interpersonal and communication skills including the ability to build cooperative relationships with internal stakeholders at all levels.

Conditions of Employment

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Requires a valid drivers license.
Requires frequent statewide travel.
Requires the ability to lift 35 pounds.
Requires successful completion of a background screening.

About the Agency

The Illinois Department of Transportation is seeking to hire a Records and Information Management Liaison.

The IDOT team works diligently to provide safe cost-effective transportation for Illinois in ways that enhance quality of life promote economic prosperity and protect our are problem solvers and leaders constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement also receive a robust benefit package including:

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time hybrid scheduling)
Health Life Vision and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 2100 Eastdale Ave Springfield Illinois 62703

Work Office: Office of Finance & Administration/Bureau of Business Services

Agency Contact:

Posting Group:Leadership & Management; Legal Audit & Compliance; Transportation

Please note that this position is one of many IDOT positions that has been identified as one that is properly a Personnel Code-covered role. This change does not affect the union status listed duties job responsibilities or working title of Records and Information Management Liaison but does provide the position with additional job protections not previously available. This position will change from the Technical Manager III classification to Transportation Executive I in the near future as part of the completion of this ongoing administrative alignment project.

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.

If you have questions about how to apply please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on click Application Procedures in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

Required Experience:

Manager

Job Requisition ID:50614 IPR# 25-00469Closing Date: 10/21/2025Agency:Department of TransportationPosition Title: TECHNICAL MANAGER IIISalary: Anticipated Starting Salary: $ 5055 Monthly; Full Range: $ 5055 - $ 8800 MonthlyJob Type: SalariedCategory:Full TimeCounty: SangamonNumber of Vacancies: 1Barg...