Deputy Clerk HarrisonburgRockingham General District Court

Title: Deputy Clerk - Harrisonburg/Rockingham General District Court

State Role Title:Deputy Clerk

Hiring Range: $40042

Pay Band: UG

Agency: Supreme Court

Location:CSU 26-Harrisonburg/Rockgham

Agency Website:

Recruitment Type: General Public - G

Job Duties

Under general supervision of the Clerk of Court or designee the Deputy Clerk (Grade 8) performs a wide variety of clerical courtroom and administrative support duties for the Court by following established policies and procedures based upon Virginia statues rules and local ordinances. While working in a high-volume office with frequent deadlines the duties and responsibilities may include but are not limited to data entry receipting payments assisting the judge in the courtroom answering phones and providing customer service at the counter.

This position offers a competitive benefits package which includes vacation and sick leave 13 paid holidays health insurance retirement life insurance deferred compensation and short- and long-term disability.

Essential functions may include but are not limited to the following:
Uses computer to retrieve court case information and/or update information
Maintain a high level of professionalism and confidentiality
Greets visitors and directs the public to appropriate area
Responds to record requests in a timely manner including certifying documents
Scans and records data into the courts computerized system
Enters pertinent information into the Courts computerized system on all court cases for tracking and documentation of the file
Prepare court dockets for court presentation
Notifies defendants and attorneys of court appearances and prepares subpoenas
Schedules court trials initial arraignments and hearings
Assists judge in courtroom and coordinates courtroom activity
Handles and processes payments of fines/court costs
Answers telephone and responds to request from citizens regarding fines trials and arraignment hearing dates adjudication and other information pertaining to court processes and policies
Receives and routes court documents including Orders Motions etc. to ensure accurate and proper filing
Data entry and alphabetic/numeric filing
Maintains a positive work atmosphere by behaving and communicating in a manner that gets along with customers clients co-workers supervisors and judges
Maintains regular attendance and punctuality
All other assigned duties.

Minimum Qualifications

High school diploma or equivalent required.

Ability to learn quickly and adapt to the courts computer software system
Knowledge/ability to learn court system operations
Ability to identify and initiate work tasks with minimal supervision
Strong attention to detail
Strong grammar writing and verbal communication skills
Ability to organize work set priorities and meet critical court deadlines
Must be able to perform data entry and type accurately
Ability to demonstrate a working knowledge of Microsoft Office programs
The ability to adapt to technological and work environment changes
Possess strong customer skills with the ability to remain calm in stressful situations
Ability to establish and maintain harmonious and effective working relationships with other employees supervisors judges and other departments
A consistent and good record of job attendance and meeting work expectations
Demonstrates flexibility and efficient time management.

Additional Considerations

Most competitive applicants will have considerable court business or office related experience. Applicants should be highly organized and possess significant knowledge skills and abilities in time and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required.

State application resume and a cover letter are required. TO BE CONSIDERED A STATE APPLICATION MUST BE COMPLETED. Applicants must apply online. Only interviewed applicants will be notified of the filling of the position. No phone calls or e-mails regarding application status.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

State application resume and a cover letter are required. TO BE CONSIDERED A STATE APPLICATION MUST BE COMPLETED. Applicants must apply online. Only interviewed applicants will be notified of the filling of the position. No phone calls or e-mails regarding application status.

Contact Information

Name: Charlisa Clarke

Phone: No Calls

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.