International Operations Coordinator IOC 25-30979

Job Title: International Operations Coordinator
Location: Bolingbrook IL 60440 (Hybrid flexibility to work onsite in Chicago and Bolingbrook offices)
Contract Duration: 3 Months (3240 hours per week possibility of extension)

Job Overview

The International Operations Coordinator plays a key role in supporting global operations through efficient project coordination communication and administrative excellence. This position requires a highly organized and detail-oriented professional with strong project management experience and the ability to collaborate effectively across diverse teams and time zones.

Key Responsibilities

Administrative Support

• Manage executive and team calendars coordinate meetings prepare agendas and organize domestic and international travel logistics.

• Ensure timely communication and follow-up on key actions and deliverables.

• Maintain professionalism and accuracy across all administrative interactions.

Project Planning and Coordination

• Support cross-functional and international projects by maintaining project plans timelines schedules and deliverables using tools such as SharePoint or Smartsheet.

• Track project milestones and dependencies escalating risks or delays when necessary.

• Collaborate with global stakeholders to ensure alignment and on-time execution.

Documentation and Reporting

• Maintain a centralized project documentation repository ensuring version control and accessibility.

• Prepare edit and format professional documents meeting summaries and reports with a focus on clarity structure and visual presentation.

• Monitor and track unresolved issues action items and project risks.

Communication and Collaboration

• Serve as a liaison across international and cross-functional teams to ensure consistent communication and collaboration.

• Foster a positive inclusive and solutions-oriented team environment.

Qualifications & Requirements

• Minimum 2 years of experience in a project management or project coordination role with proven ability to manage timelines deliverables and cross-functional dependencies.

• Minimum 2 years of experience supporting multiple leaders with calendar management scheduling and travel coordination.

• Proficiency with SharePoint and/or Smartsheet for project management tracking and document organization.

• Strong skills in Microsoft Office Suite (Word Excel PowerPoint Outlook).

• Excellent written and verbal communication skills with strong editing and document formatting abilities.

• Highly organized adaptable and detail-oriented with the ability to prioritize in a fast-paced environment.

• Demonstrated ability to work independently and collaboratively with global teams.

• Professional approachable and positive demeanor.

• Bi-lingual proficiency (written and verbal) is a plus; specific language based on business needs.

• Commitment to supporting a collaborative high-performance culture.

For more details reach at or Call / Text at .

About Navitas Healthcare LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.