Senior Executive Office Administrator
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Job Location:
Tukwila, WA - USA
Monthly Salary:
Not Disclosed
Posted on:
30 days ago
Vacancies:
1 Vacancy
Job Summary
Company:
The Boeing CompanyBoeing Defense Space and Security (BDS) is seeking a Senior Executive Office Administratorto support the E-7 Program Vice President in Tukwila WA.
The ideal candidate will possess a unique blend of business acumen and the ability to build rapport with key the ideal candidate will thrive in a fast-paced evolving agile organization.
Position Responsibilities:
- Coordinate and process domestic and international business travel arrangements
- Monitor designated business travelers logistics
- Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement
- Collect and compile data to provide visibility of status for travelers review and/or signature
- Manage and coordinate executive calendars and schedule meetings as requested
- Plan and coordinate events to include room logistics meeting invites and catering
- Stay current and knowledgeable on cost policy (allowable versus unallowable charges) travel policy and catering menus
- Track and maintain information relative to department and business operations
- Verbally communicate a wide variety of information to multiple audiences
- Track and maintain designated conference room schedules for availability and efficient use of resources
- Obtain visitor badges for guests as required
- Update and maintain various email distribution lists
- As needed provide support to other members of the programs leadership team
This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.
This position must meet export control compliance requirements. To meet export control compliance requirements a U.S. Person as defined by 22 C.F.R. 120.15 is required. U.S. Person includes U.S. Citizen lawful permanent resident refugee or asylee.
Basic Qualifications (Required Skills/Experience):
- 3 years of experience in an Administrative Assistant Executive Assistant or Office Manager role
- Experience working with executives and senior customers and officials and their administrative team
- Experience making domestic and/or international travel arrangements and generating expense reports
- Experience managing dynamic schedules and calendars
Preferred Qualifications (Desired Skills/Experience):
- Experience working with Concur or similar travel arrangement systems
- Bachelors degree or equivalent work experience
- Clear and concise written and oral communication skills
- Self-motivated and comfortable working in a busy and dynamic environment with competing priorities
- Ability to prioritize requests effectively and efficiently and work with a sense of urgency
- Experience supporting event-type logistics such as transportation arrangements catering restaurant hotel reservations and car rentals
- Experience ordering and maintaining office supplies
- Experience working directly with DOD/US Government customers
Relocation:
Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana cocaine opioids amphetamines PCP and alcohol when criteria is met as outlined in our policies.
Shift Work:
This position is for 1st shift.
At Boeing we strive to deliver a Total Rewards package that will attract engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location date of hire and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications as well as market and business considerations.
Summary pay range: $68850 - $93150
.
Language Requirements:
Not ApplicableEducation:
Not ApplicableRelocation:
Relocation assistance is not a negotiable benefit for this position.Export Control Requirement:
This position must meet export control compliance requirements. To meet export control compliance requirements a U.S. Person as defined by 22 C.F.R. 120.15 is required. U.S. Person includes U.S. Citizen lawful permanent resident refugee or asylee.Safety Sensitive:
This is not a Safety Sensitive Position.Security Clearance:
This position does not require a Security Clearance.Visa Sponsorship:
Employer will not sponsor applicants for employment visa status.Contingent Upon Award Program
This position is not contingent upon program awardShift:
Shift 1 (United States of America)Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race color religion national origin gender sexual orientation gender identity age physical or mental disability genetic factors military/veteran status or other characteristics protected by law.
Boeing Participates in E Verify
Right to Work Statement
Required Experience:
Senior IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
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