Accounts Receivable Administrative Assistant III

Paso Robles, CA - USA

Yearly Salary: $ 48076 - 68710

Posted on: 13-10-2025

Vacancies: 1 Vacancy

Department:

Administrative Services

Job Summary

Description

Application Deadline: Tuesday November 4 2025 at 10:00 AM

Tentative Interviews: Tuesday December 2 2025

The City of Paso Robles known for its unique blend ofsmall-towncharm and modern opportunity is currently looking fora motivated andservice-oriented Accounts Receivable Administrative Assistant I/II to join our Finance team in theAdministrative Services Department.

This position plays a vital role in supporting a variety of financial functions and tasks including processing and collection of the Citys Business License Tax Transient Occupancy Tax and related assessments Cannabis Business Tax various billing associated with City property and services monthly administration of the Citys purchase cards and tracking the Citys adherence to Senate Bill 1383 regarding paper procurement. This position also presents the opportunity to cross-train in the various aspects of accounts payable deposit preparation and reconciliations as well as a multitude of other accounting and financial reconciliation tasks and projects.

We areseekinga detail-oriented organized and proactive professional with excellent communication skills and a collaborative solution-focused mindset.The ideal candidate will take initiative while working effectively as part of our team.Ifyoureeager to contributeto a dynamic team and make a positive impact in serving our community with integrity and professionalism we invite you to apply.

Wage Ranges (qualifications listed below):

Administrative Assistant I: $23.11 - $29.33 per hour $48076.60 - $61004.32 annually

Administrative Assistant II: $26.03 - $33.03 per hour $54146.56 - $68710.46 annually

About Paso Robles

Nestled in the heart of Californias scenic Central Coast Paso Roblesshort for El Paso de Robles or The Pass of the Oaksoffers a unique blend of small-town charm natural beauty and modern opportunity. Originally founded around its famous mineral hot springs and rich agricultural heritage Paso Robles has grown into a dynamic and thriving community. The region enjoys a Mediterranean climate with warm sunny days and cool evenings ideal for both outdoor living and agricultural innovation. With its rolling hills majestic oak trees and panoramic vineyard views Paso Robles provides a truly inspiring setting for work and life.

Paso Robles central location within San Luis Obispo County offers residents easy access to a wide array of cultural educational and recreational attractions. Just a short 30-minute drive south lies California Polytechnic State University San Luis Obispo (Cal Poly) a nationally ranked institution known for its hands-on learning and innovation. This proximity fosters strong connections to cutting-edge research continuing education and a highly educated talent pool. To the west scenic Highway 1 leads to the iconic Hearst Castle in San Simeon a historic landmark that draws visitors from around the world with its stunning architecture and sweeping coastal views. Within the county residents can also enjoy the vibrant coastal towns of Morro Bay Cambria and Pismo Beach as well as the eclectic energy of downtown San Luis Obispo. From wine tasting and hiking to art galleries surf spots and farmers markets San Luis Obispo County offers an exceptional quality of life.

Today Paso Robles is best known as a premier wine region home to over 200 wineries producing world-class Zinfandels Cabernet Sauvignons and Rhône varietals. But wine is just the beginning. The city boasts a vibrant downtown filled with boutique shopping award-winning restaurants and a bourgeoning local arts scene. Cultural highlights include the Paso Robles Wine Festival California Mid-State Fair and a variety of community events that bring residents together year-round. A wide array of housing options good schools a welcoming business environment and proximity to outdoor destinations make it an ideal place to live and work. Whether youre a young professional a growing family or someone looking to make a lifestyle change the City of Paso Robles offers the perfect balance of opportunity community and California charm.

The Organization

The City of Paso Robles was incorporated in 1889 as a general law city and operates under the Council-Manager form of government. As of January 1 2025 the Citys population has grown to approximately 31061 reflecting consistent growth over recent years as more residents are drawn to the Citys high quality of life strong community identity and comprehensive municipal services.

The City is a full-service municipality meaning it provides a wide range of essential public services directly to its residents. These include police and fire protection emergency medical response water and wastewater utilities parks and recreation planning and development services public works and community enrichment programs. The City is committed to delivering responsive effective and efficient services that enhance the well-being of its residents and support a safe sustainable and vibrant community.

The governing body consists of a five-member City Council: the Mayor elected at large by the voters of the City; and four Councilmembers elected by district. Voters also elect one City Treasurer at-large. All six elected positions are non-partisan. The City Manager appointed by the City Council serves as the Chief Executive Officer and is authorized to appoint all non-elected employees with the exception of the City Attorney.

The City operates with a total annual budget of $145.7 million for fiscal year 2025-26 and employs 314.44 full-time equivalent positions across the departments of Administrative Services City Managers Office Community Development Community Services Fire and Emergency Services Police Public Works and Utilities.

Typical Duties

The following duties are typical of this classification. Incumbents may not perform all of the duties set forth below and/or may be required to perform additional related duties to address City needs and changing business practices.

Administerall aspects of business licensing including application review and processing payment processing license issuance annual renewals and delinquency follow-up.

Process and reconcile all Transient Occupancy Tax (TOT) paymentsmaintainrelated records and manage all correspondence with lodging operators.

Processbilling for City-provided services and property includingfacility and property leases various Airport operations staff support and special event reimbursements;whileensuringtimelyinvoicingaccuraterecording and resolution of discrepancies.

Collaborate with City departments to ensureaccuratebillingtimelyrevenue recognition and consistent financial reporting.

Maintain accounts receivable and related financial records in compliance with the Citys records retention policies and applicable regulations.

Assistwith daily cash receipting deposits and reconciliation in coordination with Finance staff.

Accept review and process monthly City credit card statements and accompanying receipts; verify compliance with City purchasing policies.

Oversee the Citys Senate Bill 1383 paper procurement tracking and reporting.

Support month-end and year-end closing activities including preparation of schedules and documentation for audit purposes.

Participate in process improvement initiatives to enhance efficiency and accuracy within the Finance division.

Provide exceptional customer service to both internal and external stakeholders responding to inquiries in a courteous and professional manner.

Employment Standards & Special Requirements

Knowledge of:

Principlesand practices of financial recordkeeping billing accounts receivable and basic budgetary procedures.

General business and accounting practices procedures and terminology used in a municipal environment.

Standard office administrative and clerical methods including filing recordkeeping and data entry.

Records management principles and practices including retention and retrieval requirements.

Modern computer applications and software related to the work including Microsoft Word Excel Outlook and Adobe.

Business correspondence and report writing including proper formatting tone and document presentation.

Basic mathematics and statistical techniques used in accounting and financial analysis.

Correct English usage grammar spelling punctuation and proofreading techniques.

Methods and techniques for delivering excellent customer service andmaintainingeffective working relationships with the public and City staff.

Ability to:

Performdetailed office and administrative support accurately and independently consistently meeting deadlines.

Analyze interpret and reconcile records and financial information to ensure accuracy and completeness.

Interpret apply and explain City regulations policies and procedures making sound decisions as appropriate.

Assistin policy-related decisions addressing both routine and non-routine issues with judgment and consistency.

Learn andutilizespecialized software as implemented to support department operations.

Prioritize tasks manage multiple assignments adapt to changing priorities and follow up on work with minimal supervision.

Establish andmaintaineffective cooperative working relationships with colleagues management and the public.

Prepare correspondence and other materials with accuracy proper formatting compliance with City policies and correct English usage.

Exercise sound judgment when interacting with the public and responding to requests for information.

Contribute to a positive work environment by activelyparticipatingin problem-solving and offering constructive solutions.

Demonstrate initiative while adhering toestablishedguidelines procedures and professional standards.

Education and Experience:
Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and:

Administrative Assistant I:One year of office administrative support or records management experience.
Administrative Assistant II:Three years of responsible office administrative and/or secretarial experience.

Highly desirable qualifications include Spanish language skills two years of college (preferably with courses in business practices such as accounting billing accounts payable customer service or cashiering) experience interacting with the public experience in a public agency setting and strong computer skills.

Licenses and Certifications:
Possession of a valid California Class C driver license and a satisfactory driving record.

Distinguishing Characteristics
Administrative Assistant I is the entry-level in this class series. Initially under close supervision incumbents perform routine reception office and records management work that does not require previous specialized experience. As experience is gained assignments become broader in scope more varied and are performed with greater independence. Incumbents may advance to the higher level after gaining the knowledge skills and experience and demonstrating the ability to perform the work of the higher-level class.

Administrative Assistant II is the experienced journey-level in this class series capable of performing a wide variety of work that requires the frequent use of tact discretion and independent judgment as well as knowledge of departmental and City activities.

Advancement Criteria:
An Administrative Assistant I who meets the criteria to advance to Administrative Assistant II must have served a minimum of 6 months satisfactory performance at their current wage step prior to reclassification.

Selection Procedure & Application Process

To be considered for this exceptional career opportunity please submit a completed employment applicationand cover letter describing how your skills and experience translate to the requirements of the positionby Tuesday November 4 2025 at 10:00 AM.This is a confidential recruitment and will be handled accordingly throughout the various stages of the process. Candidates should be aware that references will not be contacted until mutual interest has been established.

Applications received by the filing date will be reviewed for accuracy completeness and job related qualifications. A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process which may be any combination of written oral and/or performance exams. All statements made in the application materials are subject to verification. False statements will be cause for disqualification or discharge.

Appointment is subject to successfully passing a pre-employment background and criminal history check. Before starting work applicants must present documentation of their identity authorization to work in the United Statesand a DMV driving record. The City of Paso Robles participates in E-Verify (more information can be found at Following appointment a twelve-month probationary period may be required as the final phase of the appointment process.

The email address you provide on the City application will be the primary means of communication the City will use to contact you regarding your application and this recruitment. If you have questions regarding the application process please contact Human Resources at or by email at.

All persons employed by the City of Paso Robles are designated as Disaster Service Workers as defined in the California Government Code Section 3100 and 3101.

The City of Paso Robles provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

The provisions of this bulletin do not constitute a contract.

Photo credit: @brittanyapp

DescriptionApplication Deadline: Tuesday November 4 2025 at 10:00 AMTentative Interviews: Tuesday December 2 2025The City of Paso Robles known for its unique blend ofsmall-towncharm and modern opportunity is currently looking fora motivated andservice-oriented Accounts Receivable Administrative Assi...