Administrative Assistant Hybrid
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Job Location:
Phoenix, NM - USA
Monthly Salary:
Not Disclosed
Posted on:
30 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality flexibility accountability and professionalism. Prioritizes heavy work volume among the various areas according to department demands. Responsibilities may include: Transcribing correspondence/documents; maintaining calendars; scheduling complex meetings; making travel arrangements and processing reimbursement for travel and other professional expenses; event planning for departmental retreats/conferences/meetings; answering calls and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; providing support to departmental projects/activities as assigned; preparing reports meeting agendas and minutes and presentation materials; and maintaining electronic files and records. Serves as a resource to the institution for department related needs and questions. May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in fast-paced environment.
Qualifications
- High school diploma or GED equivalent required.
- Some college preferred.
- Three years of secretarial experience preferred.
- Demonstrated proficiency with general office and organizational skills.
- Demonstrated customer service skills and understanding of and adherence to confidentiality policy.
- Evidence of effective written and verbal communication skills and ability to establish and maintain effective working relationships.
- Demonstrated accuracy and attention to detail with ability to prioritize and handle a variety of tasks simultaneously including standard office practices and independent composition of letters.
- Demonstrates professionalism and mutual respect when interacting with others.
- Demonstrated proficiency with MS Office Suite (e.g. Word Excel Publisher Acrobat) including high volume calendar management/scheduling.
- Evidence of proficiency with virtual platforms (e.g. Zoom MS Teams SharePoint).
- Departmental event planning experience preferred
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
Why Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive ... View more
