Office Manager
Share
Job Location:
Hourly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
- Greet visitors determine their needs and direct them to the proper person or office.
- Take messages for agency personnel.
- Maintain a neat and tidy reception area clearing up any clutter on an ongoing basis and maintain a professional comfortable general office atmosphere.
- Provide exceptional customer service to internal and external clients responding to inquiries and resolving issues in a timely and professional manner
- Manage and maintain accurate records and databases using Zoho and other software applications
- Perform administrative tasks including data entry filing and document preparation
- Keeps an up-to-date calendar of all staff noting when they are away from the office and their expected return time.
- Assembles and binds policies proposals marketing materials etc. as needed.
- Actively seeks out and performs other agency services support functions and performs clerical duties as requested or required by others such as copying scanning faxing or filing.
- Maintain a high level of organization and productivity prioritizing tasks and managing multiple projects simultaneously
- Assist with financial tasks including processing payments and reconciliations using QuickBooks Online
- Develop and implement processes to improve office efficiency and productivity
- Collaborate with the management team to achieve business objectives and goals
- Act as a mail room responsible for opening and sorting mail
Requirements
- 1-3 years of experience in an office management or administrative role
- Excellent customer service skills with the ability to communicate effectively with diverse stakeholders
- Proficiency in Zoho and other software applications including Microsoft Office
- Experience with QuickBooks Online and other accounting software
- Strong organizational and time management skills with the ability to prioritize tasks and manage multiple projects
- High school diploma or equivalent required; associates or bachelors degree preferred
- Availability to work a flexible schedule including some evenings and weekends as needed
Benefits
Required Skills:
1-3 years of experience in an office management or administrative role Excellent customer service skills with the ability to communicate effectively with diverse stakeholders Proficiency in Zoho and other software applications including Microsoft Office Experience with QuickBooks Online and other accounting software Strong organizational and time management skills with the ability to prioritize tasks and manage multiple projects Availability to work a flexible schedule including some evenings and weekends as needed
Required Education:
High school diploma or equivalent required; associates or bachelors degree preferred
Company Industry
IT Services and IT Consulting
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
