Virtual Assistant (Admin & Client Coordination) (US)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Virtual Assistant (Admin & Client Coordination)
Company: Safebooks Global
Location: Ahmedabad
Type: Full-Time (5pm to 2am)
About Safebooks Global
Safebooks Global is a US-focused accounting outsourcing firm that supports CPAs EAs and accounting firms with bookkeeping payroll and tax support services. We help clients streamline their operations by providing reliable offshore support.
Role Summary
We are seeking a detail-oriented and proactive Virtual Assistantto handle day-to-day admin tasks and assist in client communication. This role will be key in supporting our US-based clients by ensuring smooth scheduling follow-ups and email management.
Key Responsibilities
- Send professional emails and follow-ups to US clients and prospects.
- Call clients to set up appointments meetings and follow-ups (during US business hours).
- Manage calendar scheduling for the sales and client service teams.
- Maintain CRM and ensure client details and communication logs are updated.
- Assist in preparing client-facing documents and reports.
- Support basic data entry document formatting and administrative tasks.
- Communicate effectively with US-based clients in clear professional English.
Requirements
- 12 years of experience as a Virtual Assistant Admin Assistant or similar role.
- Excellent written and verbal English communication skills.
- Comfortable making outbound calls to US clients.
- Familiarity with tools like Gmail Google Calendar Zoom and CRM systems.
- Organized detail-oriented and able to manage multiple tasks efficiently.
- Availability to work during US business hours (EST or CST preferred).
Nice to Have
- Prior experience working with US clients.
- Knowledge of accounting or finance industry terminology (bonus).
- Familiarity with tools like Slack ClickUp or Trello.
What We Offer
- Competitive salary.
- Exposure to global clients and professional growth opportunities.
- Supportive and collaborative team environment.
To Apply:
Send your resume and a short cover letter to
Subject: Virtual Assistant Application
Company Industry
IT Services and IT Consulting
Key Skills
- Business Development
- Customer Services
- Journal Entries
- Powerpiont
- Account Management
- Communication
- CRM
- General Ledger Accounts
- Salesforce
- Project Management
- Client Services
- Payroll
- Customer Relationships
- Client Management
- Data Analysis
