Recreation & Athletics Specialist 1
Share
Job Location:
Olympia, WA - USA
Monthly Salary:
Not Disclosed
Posted on:
12-10-2025
Vacancies:
1 Vacancy
Job Summary
Essential Functions
Serve as a primary resource and support for the Director of SWRA managing appointments and calendars and coordinating and making arrangements as necessary. Perform general clerical duties such as greet and provide welcome and hospitality to visitors answer and route telephone calls retrieve and process mail establish and maintain accurate paper and electronic record keeping systems and files revise forms keep shared workspaces organized order office supplies and maintain office procedures manuals. Monitor Schedule Evergreen for requests update master calendars and make event preparations including notifying CRC staff and other areas of the college that are involved in or need to be aware of upcoming events such as Parking and Conference Services Police Services Facilities etc. Participate in hiring and lead the work of approximately twenty Student Operations employees and up to Student Leads responsible for assisting in the daily operation of the CRC and for the preparation and recovery of buildings and tennis courts from scheduled events conducted to generate revenue for the department and the college. Update calendars for Recreation and Athletics leadership on a daily basis including the Director and Assistant Director by scheduling meetings reserving meeting space and making meeting arrangements. Participate in team meetings for the Recreation and Athletics unit and Student Wellness Recreation and Athletics department. Update shared departmental and facilities calendars to include staff meetings games events recreation activities. Collect and process membership/facility use information student athlete forms camp registration tournament registration etc. Collaborate with CRC staff to ensure events are fully staffed and set up appropriately; oversee or perform duties such as setting up chairs/bleachers concession stand coverage ticket taking printing/distributing programs etc. Respond to and problem solve urgent indoor and outdoor facility needs such as finding coverage for shifts handling patron issues/complaints providing on the job guidance to student and temporary employees etc. Generate and send correspondence such as directions to campus and relevant parking and facility information to visiting athletic team representatives. Receive and process small-scale space rental requests and coordinate assigned events including completion of rental forms with outside groups scheduling event setup and takedown and supporting crews performing set up and take down; forward medium- to large-scale space rental requests to Conference Services. Plan organize and direct assigned events and programming such as events with Speedy mascot prospective athlete visitor day tournaments consultation with CRC fiscal staff and as assigned process business travel and expense forms make travel arrangements (hotel and meal reservation and collect rosters and travel authority signatures) and process reimbursements and other requests. Provide support for Camp Speedy summer camp including preparing and posting materials and schedules online and via social media processing online and in person registration troubleshooting logistical issues creating sign-in sheets and schedules sending correspondence coordinating lunch tickets entering camp details (cost schedule etc.) in purchasing system and suggesting future improvements/schedule changes. Promote and market sports camps and other departmental events; update and maintain relevant information on departmental website social media and written materials collaborating with Marketing and Communications staff as needed. Monitor facilities to ensure safety quality and a clean aesthetically pleasing appearance; initiate and track facility work orders and oversee and coordinate the upkeep maintenance and safety work performed by Facilities and Custodial staff. Facilitate the indoor rental program including creating promotional material independently and in collaboration with Conferences Services and Marketing and Communications staff to market the indoor rental program to internal and external audiences communicate established procedures ensure compliance and schedule/coordinate spaces. Track input and analyze data on volume of equipment use age of equipment for purchasing purposes classes and recreational activities participation etc. and provide reports to Director. Compile data and prepare quarterly yearly and ad hoc statistical reports for review. Provide training and direction to student and temporary employees and Project Search Interns. May take occasional observational field trips to other facilities as assigned. Perform other duties and projects as assigned by the Director.
Serve as a primary resource and support for the Director of SWRA managing appointments and calendars and coordinating and making arrangements as necessary. Perform general clerical duties such as greet and provide welcome and hospitality to visitors answer and route telephone calls retrieve and process mail establish and maintain accurate paper and electronic record keeping systems and files revise forms keep shared workspaces organized order office supplies and maintain office procedures manuals. Monitor Schedule Evergreen for requests update master calendars and make event preparations including notifying CRC staff and other areas of the college that are involved in or need to be aware of upcoming events such as Parking and Conference Services Police Services Facilities etc. Participate in hiring and lead the work of approximately twenty Student Operations employees and up to Student Leads responsible for assisting in the daily operation of the CRC and for the preparation and recovery of buildings and tennis courts from scheduled events conducted to generate revenue for the department and the college. Update calendars for Recreation and Athletics leadership on a daily basis including the Director and Assistant Director by scheduling meetings reserving meeting space and making meeting arrangements. Participate in team meetings for the Recreation and Athletics unit and Student Wellness Recreation and Athletics department. Update shared departmental and facilities calendars to include staff meetings games events recreation activities. Collect and process membership/facility use information student athlete forms camp registration tournament registration etc. Collaborate with CRC staff to ensure events are fully staffed and set up appropriately; oversee or perform duties such as setting up chairs/bleachers concession stand coverage ticket taking printing/distributing programs etc. Respond to and problem solve urgent indoor and outdoor facility needs such as finding coverage for shifts handling patron issues/complaints providing on the job guidance to student and temporary employees etc. Generate and send correspondence such as directions to campus and relevant parking and facility information to visiting athletic team representatives. Receive and process small-scale space rental requests and coordinate assigned events including completion of rental forms with outside groups scheduling event setup and takedown and supporting crews performing set up and take down; forward medium- to large-scale space rental requests to Conference Services. Plan organize and direct assigned events and programming such as events with Speedy mascot prospective athlete visitor day tournaments consultation with CRC fiscal staff and as assigned process business travel and expense forms make travel arrangements (hotel and meal reservation and collect rosters and travel authority signatures) and process reimbursements and other requests. Provide support for Camp Speedy summer camp including preparing and posting materials and schedules online and via social media processing online and in person registration troubleshooting logistical issues creating sign-in sheets and schedules sending correspondence coordinating lunch tickets entering camp details (cost schedule etc.) in purchasing system and suggesting future improvements/schedule changes. Promote and market sports camps and other departmental events; update and maintain relevant information on departmental website social media and written materials collaborating with Marketing and Communications staff as needed. Monitor facilities to ensure safety quality and a clean aesthetically pleasing appearance; initiate and track facility work orders and oversee and coordinate the upkeep maintenance and safety work performed by Facilities and Custodial staff. Facilitate the indoor rental program including creating promotional material independently and in collaboration with Conferences Services and Marketing and Communications staff to market the indoor rental program to internal and external audiences communicate established procedures ensure compliance and schedule/coordinate spaces. Track input and analyze data on volume of equipment use age of equipment for purchasing purposes classes and recreational activities participation etc. and provide reports to Director. Compile data and prepare quarterly yearly and ad hoc statistical reports for review. Provide training and direction to student and temporary employees and Project Search Interns. May take occasional observational field trips to other facilities as assigned. Perform other duties and projects as assigned by the Director.
Required Experience:
IC
Key Skills
- Physical Education
- Microsoft Publisher
- Van Driver
- Behavioral Therapy
- Commercial Driving
- Computer Literacy
- Website Maintenance
- Recreational Therapy
- Experience with Children
- Program Design
- PTSD Care
- Writing Skills
About Company
Puget Sounders can earn their sheepskins at The Evergreen State College. The public liberal arts and sciences college, the largest of its type in Washington state, offers a variety of undergraduate degrees as well as graduate-level programs in environmental studies, public administrat ... View more
