Project Billing Specialist
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Job Location:
Plymouth, MA - USA
Hourly Salary:
USD 28 - 32
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Reports to: Accounting Manager
Position Summary:
Billing: This position is in the accounting department and works in conjunction with the sales team operations managers and the credit department to conduct timely and accurate billing for construction or major projects.
Project Management: This position uses a standardized method to accurately capture record and process finance information associated with projects.
Essential Duties and Responsibilities:
Billing:
- Prepares AIA style progress invoices for customers produces Navision system invoices and maintains project billing files.
- Process monthly rental invoicing and contract billings for sales team members.
- Advise Sales Representatives when billing is completed and process bills as needed.
- Coordinate with Jobsite Project Managers and Accounts Receivable to make any necessary adjustments to invoices such as change orders and retention adjustments.
- Manage billing reconciliation and report on contract status.
- Investigate and resolve billing issues to ensure projects are billed and payment is collected within the appropriate timeframe.
- Perform other duties as assigned.
- Perform job cost analysis to ensure accurate reporting of completion progress.
- Reviews construction contracts for discrepancies billing instructions and special conditions to ensure compliance with contracts.
- Ensure accurate information is recorded in monthly financials both in the expense account and in the subsidiary job ledger.
- Responsible to collect and provide appropriate documentation such as insurance certification prevailing wage labor reports and lien releases.
- Analyze retainage and unbilled retainage.
- Performs other duties as require.
Supervisory Responsibilities:
No formal supervisory role
Education and Experience Requirements:
- Five years of related job experience required
- Two-year business degree preferred.
- Experience in a construction environment.
- Proficient in Navision or Profit CRM software Microsoft Office. If experience is limited applicant will have the willingness to learn this software
Required Competencies/Skills:
- Working knowledge of general and/or construction accounting principles
- Previous experience with AIA documentation
- Knowledge of time and materials billing progress billing conditional waivers and lien release processing
- Excellent verbal written and interpersonal communication skills
- Self-motivated with ability to multi-task prioritize and work independently with moderate supervision
- General understanding of business practices structures and philosophies
- Must be able to effectively work with strict deadlines
- Ability to work effectively on a team to enhance the growth of the company.
- Demonstrated experience in construction and project management.
- Good time management and organizational skills
- Proficiency in MS Office Suite CRM programs and other computer software.
Physical/Mental Demands:
Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines. While performing the duties of this job the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to handle or feel; and reach with hands and arms.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Benefits and Ancillaries:
Medical dental vision PTO benefits and ancillaries may be available for eligible employees and vary based on the plan options selected by the employee.
Compensation:
The pay range listed is the base pay range that Satellite Shelters inc/Satellite Industries Inc. reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors including but not limited to a candidates qualifications skills competencies experience location and end client requirements).
Compensation:
The pay range listed is the base pay range that Satellite Shelters inc/Satellite Industries Inc. reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors including but not limited to a candidates qualifications skills competencies experience location and end client requirements).
Benefits and Ancillaries:
Medical dental vision PTO benefits and ancillaries may be available for eligible employees and vary based on the plan options selected by the employee.
Required Experience:
Manager
Key Skills
- Medical Collection
- Accounts Receivable
- Athenahealth
- ICD-10
- Medical Coding
- 10 Key Calculator
- Detailing
- ICD-9
- Medical Billing
- Microsoft Excel
- CPT Coding
- Medicare
About Company
We manufacture portable toilets and Portable restrooms, restroom, vacuum services, trucks/tanks, deodorizers, hand wash units and other accessories for portable toilets and restrooms at construction and outdoor events.
